【正文】 截 止 期 限57 Step 11 Future meeting(s)? 第 11步 下一次會(huì)議 ? ? Determine whether or not to have next meeting 決定是否要開下一次 會(huì)議 ? If needed, set the timing and objective 如果需要 ,確定 時(shí)間和目標(biāo) ? Ensure everyone block it into their calendar 確保每個(gè)與會(huì)者 都將其列入日程表內(nèi) 58 Step 12 Critique ? Did we meet the meeting’s objective? ? Did we stick to the agenda? ? Was prework pleted? ? Did all people participate? ? Could someone have not attended? ? Should someone who wasn’t involved been included? ? What critique did the participants give? ? How could I improve? 59 第 12步 評價(jià) ? 我們是否達(dá)到了會(huì)議目的 ? ? 我們有否按照會(huì)議議程表進(jìn)行會(huì)議 ? ? 會(huì)前工作已完成了嗎 ? ? 是否所有的人 都參與其中 ? ? 是否有人沒有參加 ? ? 是否有不需要參加會(huì)議的人參加了 ? ? 與會(huì)者提出了什麼評價(jià) ? ? 我如何改過 ? 60 Step 13 第 13步 Distribute meeting note/minute 分發(fā)會(huì)議筆記 /紀(jì)要 ? Ensure every participant understand the key agreement and next steps 保證每個(gè)與會(huì)者明白主要的協(xié)議和下一步 ? It would be distributed out right within 3 days after the meeting 必須在會(huì)後 3天內(nèi)分發(fā) 61 Step 14 第 14步 Follow up/start process for next meeting 繼續(xù) /開始下一個(gè)會(huì)議 的程序 ? Follow up the action plan’s execution 繼續(xù)行動(dòng)計(jì)劃的實(shí)施 ? Understand the status 了解現(xiàn)狀 ? Start preparation for the next meeting if needed 如果需要 ,開始下一個(gè)會(huì)議的準(zhǔn)備工作 62 Conduct Effective Meeting Process PREPARE CONDUCT END Step 1 Determine need for meeting,objective Step 2 Determine Participants amp。 Roles Step 3 Prepare amp。 Dis tribute agenda Step 4 Determine Logistics Step 5 Final Meeting Preparation Step 6 Start the meeting on time Step 10 Summarize agree ments/action steps Step 7 Meeting Introductions Step 8 Review Objective amp。 Agenda Step 9 Follow agenda Step 11 Future Meeting(?) Step 12 Critique Step 13 Distribute meeting notes Step 14 Follow up/start process for next meeting 63 Conduct Effective Meeting Process PREPARE CONDUCT END Step 1 Determine need for meeting,objective Step 2 Determine Participants amp。 Roles Step 3 Prepare amp。 Dis tribute agenda Step 4 Determine Logistics Step 5 Final Meeting Preparation Step 6 Start the meeting on time Step 10 Summarize agree ments/action steps Step 7 Meeting Introductions Step 8 Review Objective amp。 Agenda Step 9 Follow agenda Step 11 Future Meeting(?) Step 12 Critique Step 13 Distribute meeting notes Step 14 Follow up/start process for next meeting 64 Rate Yourself as a Meeting Leader goals and procedures to help group anize their meeting information, ideas, opinions from the group information, your own views different points of view for consensus, determining areas of agreement and disagreement assignment to action item others in group relationship by reducing tensions, shedding light on personal differences everyone to participant, keeping the channels of munication open information by reflecting what was said, recapitulating the meeting, even when your agenda is unwritten and acting on results of the meeting 65 會(huì)議主持自我評價(jià) 1. 提出會(huì)議目標(biāo)和議程 ,以 幫助會(huì)議的組織 2. 以與會(huì)者處獲取信息 ,觀點(diǎn) ,想法 3. 提供信息並給出自己的意見 4. 總結(jié)各種 不同的觀點(diǎn) 5. 詢問大家意見 ,以判斷以取得哪些共識還有什麼尚未達(dá)成一致 6. 確保會(huì)後行動(dòng)計(jì)劃中各項(xiàng)均有專人負(fù)責(zé) 7. 消除緊張關(guān)係 ,適當(dāng)運(yùn)用幽默來消除負(fù)面情緒 ,理解並顧及個(gè)人差異性 8. 引導(dǎo)較為沉默寡言的成員發(fā)言 ,鼓勵(lì)所有人的參與 9. 通過復(fù)述發(fā)言內(nèi)容來澄清所交流的信息 10. 回顧會(huì)議結(jié)果 ,並確保會(huì)後行動(dòng)計(jì)劃能按期完成 11. 即使沒有書面的議程 ,主持人的也必須作出會(huì)議計(jì)劃法通常用於簡單問題的解決會(huì)議 ) 12. 總結(jié)會(huì)議並按會(huì)議結(jié)論來行事 66 How to be an Effective Participant ? Understand the objective of the meeting Why am I attending this meeting? What can I contribute ? Is there issue or information related to the meeting objecives I want to share with the group? Do I understand the agenda? Does it meet my personal purpose for attending the meeting? ? Prepare for the meeting Data and materials ? Participate in the meeting Receive the information Ask questions Share data and personal perspective Take notes ? At the end of meeting Understand the alignment and next stpes Keep up the mitment 67 如何做一位有收獲的與會(huì)者 ? 了解開會(huì)的目的 為何我需要參加這個(gè)會(huì)議 ? 我能做什麼 ? 我是否有事情或信息需要和組員討論 ? 在會(huì)議中 ,我的討論重點(diǎn)是什麼 ? 這個(gè)會(huì)議是否會(huì)達(dá)到 我個(gè)人參加的目的 ? ? 會(huì)前準(zhǔn)備 數(shù)據(jù)以及資料 ? 參加會(huì)議 取資料 提問題 交流信息以及個(gè)人建議 作筆記 ? 會(huì)議結(jié)束前 明確所達(dá)成的共識以及下一計(jì)劃 保證完成 68 Summary ? Meeting is a very important way to effective team work ? The more you prepare for the meeting, the more result you can achieve ? Information sharing and problem solving are the two mon types of meeting ? Effective meeting principles are the core base for an effective meeting ? 14 steps will help you to conduct a successful meeting ? Meeting also provide you the room to build up and demonstrate your “what counts factors” ? Use PDCA to improve your meeting leadership skills 69 總結(jié) ? 會(huì)議是一種非常重要且效的小組工作方法 ? 你的會(huì)前準(zhǔn)備愈多 ,你的會(huì)後收獲 會(huì)更多 ? 信息交流會(huì)和解決問題會(huì)是兩種普通的會(huì)議類型 ? 有效會(huì)議原則是開有效會(huì)議的核心 ? 開會(huì)的 14個(gè)步驟將幫助你舉行一個(gè)成功的會(huì)議 ? 會(huì)議也會(huì)給你提供表現(xiàn)你的“成功要素”的機(jī)會(huì) ? 適用 PDCA來提高開會(huì)的領(lǐng)導(dǎo)技巧