【文章內(nèi)容簡(jiǎn)介】 clothes the day you get down to the dirty work!在做很臟的工作時(shí)，不要忘記保護(hù)自己的衣服.4 Standardize清潔WHY為什么Stabilize and formalize workshop 。Use slides to bring out discrepancies such us disorderly filing or storage.用幻燈片來(lái)顯示出我們儲(chǔ)存或文件保管混亂的差異.HOW如何做See each of the sections below (Filing, PC, Archives...) for details. 檢查每個(gè)區(qū)域的如下細(xì)節(jié)（文件保管、個(gè)人電腦、檔案）Define label formats and color .Mark binders, hanging files, intrays, etc. 如裝訂夾、資料歸卷、在公文格里等Mark cabinets both inside and .Define a document management system, if Quality has not already provided you with one. Write procedures and draw plans for desks, cabinets and their contents. 如果質(zhì)量部門沒(méi)有給你提供一個(gè)文件管理系統(tǒng)，就自己定義一個(gè)。寫(xiě)下程序且制訂計(jì)劃有關(guān)書(shū)桌、柜子以及它們的目錄。Proper marking in every area is the best way of ensuring that 5S is respected. This way, it will be obvious whenever something is out of place.每個(gè)區(qū)域做好適當(dāng)?shù)臉?biāo)識(shí)是保證5S實(shí)施的最好方式。這樣，不管什么時(shí)候，都能很明顯地看到哪些東本不在規(guī)定位置了。5 Respect素養(yǎng)WHYVerifying that the rules written in the previous stage are being respected ensures that good house keeping practices are continuing and that the workshop is progressing. 核實(shí)前面制定的管理制度是否被執(zhí)行。確保日常管理保潔工作仍在持續(xù)和車間在進(jìn)一步改善之中。HOW1 Cycle through the 5S steps until housekeeping bees natural and is no longer perceived as simply a constraint or a waste of time.循環(huán)5S的幾個(gè)步驟直到日常管理保潔成為自然而然，不再被認(rèn)為是只 一種強(qiáng)迫或浪費(fèi)時(shí)間的事情。2 After a few sessions, set up an audit form with few simple questions. With time, this audit can be made progressively more detailed and demanding. The first audit is performed by the Workshop Leader, who then hands over responsibility for successive audits to the participants themselves. From time to time it can be a good idea to bring in someone from outside the department to conduct the audit from a fresh and neutral viewpoint. See document of a basic 5S audit for an example.在一些會(huì)議后，設(shè)立審查表，起初是一些簡(jiǎn)單的問(wèn)題，隨著時(shí)間的推移，審查表要改進(jìn)得越具體、越嚴(yán)格。第一次審查由車間領(lǐng)導(dǎo)負(fù)責(zé)執(zhí)行，以后的審查責(zé)任移交給參與者本人。偶爾讓其他部門人從新鮮的和中立的觀點(diǎn)來(lái)審查，這是個(gè)好方法。請(qǐng)看一個(gè)例子的5S審查要素資料。3 Set rules for 5S behavior.Every evening for three minutes—Pick up anything (. paper, pens) lying on the floor. Leave desks with nothing on top.See that file drawers are orderly. Eliminate unnecessary files or make new ones. Check paper in the fax machine and photocopier為5S行為建立準(zhǔn)則每天晚上下班前用三分鐘時(shí)間—— 揀起地面上的任何東西（如紙、筆） 在辦公桌上不留任何雜物 看放在抽屜里的文件是否有序，清除掉不必要的文件，或者做個(gè)新的。 檢查傳真機(jī)和影印機(jī)里紙張Every Friday for five minutes — Check office suppliesRemove any objects or personal things that are no longer neededSee that cabinets are orderly. Eliminate unnecessary files or make new ones. 每周五用5分鐘—— 檢查辦公用品 清除任何不再需要的物品或私人物品 檢查櫥柜里物品是否有序，清除不需要的文檔，或者做個(gè)新的。Once a month for fifteen minutes —File documents in archivesLabel any new locations每個(gè)月用15分鐘—— 歸檔文件在檔案室 標(biāo)識(shí)新的場(chǎng)所4 Hold Competitions.“Paper Chase”: The winning team is that which eliminates the most useless paper as judged by paring waste baskets.“Treasure Hunt”: Retrieve a given documents in thirty seconds flat!保持競(jìng)爭(zhēng)“撒紙追蹤游戲”：優(yōu)勝隊(duì)是清除廢紙最多的隊(duì)，是通過(guò)對(duì)比廢紙簍的廢紙來(lái)判斷的。“尋寶游戲”：在30秒內(nèi)找到指定的文檔INDICATORS 指標(biāo)1) Audit score2) Presence of group members. (This indicator can be introduced earlier if necessary.) There is a direct correlation between the presence of group members and the success of your actions.1） 審查分?jǐn)?shù)2） 小組人員的出席（必要的話，這個(gè)指標(biāo)可以在早期引入），小組人員的出席和5S的成功開(kāi)展有直接的關(guān)聯(lián)。 5S and filing5S與歸檔Objective:目的Everyone should be able to find a file (puter or paper) in less than thirty seconds.每個(gè)人在30秒內(nèi)能找到文檔（電子文檔或紙張版文檔）A few rules:幾個(gè)規(guī)則Cabinets must be freely accessible to everyone as most of the people in your department are concerned by the documents the contain.放置部門大多數(shù)人員都有關(guān)資料的櫥柜，則每個(gè)人都很容易自由地接近。If your documents are simply piled up, you may have to work through the whole pile to find the right document。 this is a waste of time.如果文件只是簡(jiǎn)單地堆放，你可能不得不翻遍所有文件才找到所需文件，這是很浪費(fèi)時(shí)間的。Files are permissible only in two cases: 歸檔僅允許兩種情況：– The top document is identical to the middle and bottom ones. 上面的文件要和中間及底層的是一樣的– Chronological filing for seldom used documents that are regularly eliminated(. magazines or return receipts)不常用且定期清除的資料（例如 雜志或回執(zhí)），按年代歸檔Binders or hanging files? 裝訂或歸卷The choice depends on the number of documents you have and whether you opt for many smaller files or just a few big ones. At any rate, the contents of a binder or hanging file must be standardized.裝訂或歸卷取決于你擁有的文件的數(shù)量以及你選擇是由很多小的文件還是由幾個(gè)大的組成。無(wú)論如何，裝釘或歸卷的目錄必須標(biāo)準(zhǔn)化。Pros正面效應(yīng) Cons負(fù)面效應(yīng)Binder裝訂r Entire file easy to transport 整個(gè)文件易于傳輸 If the sheet is hole punched, it’s been dealt with如果每頁(yè)已被打空，文件容易處理 Simple standardization via tab separators通過(guò)標(biāo)簽區(qū)分來(lái)簡(jiǎn)單的標(biāo)準(zhǔn)化 If the number of sheets grows you need more and more binders如果文件的頁(yè)數(shù)增加，就需要很 多次裝訂 Visual (color codes)可視性（色碼）好 Hanging files歸卷 Faster file insertion in alphabetical order 按字母順序快速插入文件 Visual (color codes)視覺(jué)效果好（色碼） Hard to standardize within a given file在一給定的文件里，很難標(biāo)準(zhǔn)化Everything without exception— binders, file drawers, shelves and cabinets, must be identified:. An office plan showing exactly where everything is kept can be a good way of judging if the filing system is effective. It can also be a starting point for a 5S audit and prove helpful to newers.任何事情都無(wú)例外——裝訂、歸檔抽屜、架子、柜櫥，都必需被識(shí)別：辦公平面圖正確地顯示每個(gè)東西所放置的位置，這是證明文件系統(tǒng)是否有效的一個(gè)好方法。這也是5S開(kāi)始審查的一個(gè)起點(diǎn)，并且事實(shí)證明對(duì)新來(lái)者是很有幫助的。 13 5S and your PC 5S和電腦5S applies not just to a file cabinet or a production line but also to your diskettes and hard drive. For your PC, like everywhere else, there has got to be a place for everything and everything in it’s place.5S不僅僅應(yīng)用于文件柜或生產(chǎn)線，也應(yīng)用于你的磁盤(pán)和硬盤(pán)。對(duì)個(gè)人電腦，象各處一樣，每個(gè)文件都有位置，且每個(gè)文件都在它的位置上。An MS Windows utility called “Find Files or Folders” lets you check where your documents are located and optimize your filing system. Sim