【正文】 DCC monitor and DCC clerk must sign the documents management confidentiality agreement with the pany. 及時組織學(xué)習(xí)，并由組織部門填寫《文件簽閱登記表》給學(xué)習(xí)人員簽名。 Customer provided product technical documents shall be regarded as customer property, and also has intellectual property rights, people who get touch with those documents cannot disclose the information to the third party without customer’s permission. ；在發(fā)放范圍之外的文件需求須提出申 請，經(jīng)管理者代表（或指定代理人）批準(zhǔn)后方可發(fā)放。 product technical documents making, reviewing and approving authority shall be implemented as follows。 Documents authority, security management . 電子文檔的權(quán)限管理按《 VW 受控文件權(quán)限管理一覽表》由 IT 進(jìn)行電腦權(quán)限設(shè)定。 after the documents are confirmed by the monitor, the important outgoing documents implementation must be spotchecked and registered in important outgoing documents spotcheck records, if change or abolishment happens, the old version documents do not need to be recalled. . 因外部第三方機(jī)構(gòu)或客戶審核等原因，文件需 做參考作用時，均應(yīng)知會 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請進(jìn)： 好好學(xué)習(xí)社區(qū) 管理者代表并 加蓋“僅供參考”印章予以標(biāo)識。 Outgoing documents control . 各部門需外發(fā)重要文件（如客戶信息、公司體系文件、產(chǎn)品圖紙、與產(chǎn)品有關(guān)的技術(shù) 資料等）時，必須先填寫《內(nèi)部聯(lián)絡(luò)單》由直屬副總批準(zhǔn)后交至數(shù)據(jù)中心監(jiān)控人員處 審核確認(rèn)，且各部門需外發(fā)文件時必須將附加外發(fā)文件的郵件同時抄送給本部門主管。以舊換新的文件，文控文員 要在《產(chǎn)品技術(shù)資料受控一覽表》或在《體系文件受控一覽表》上做好登記，并在備注說明原因。 Under the circumstances that departments have not received the documents or the issued documents are not enough or others when departments need to use the documents, the departments shall fill documents reissue application list, including the application reason and the needed document name, version, quantity. After approved by the representative of the managers, DCC clerk shall send the related documents to the departments and record it in controlled system documents list and controlled product technical documents list。 If someone wants to borrow the documents in the DCC, the documents borrow register list shall be filled by the one and approved by DCC first. The borrower must keep the documents plete while using it to avoid document loss, damage and change. Return it to DCC after used it. DCC clerk is responsible for getting the borrowed documents back and checking the document pleteness. The original controlled documents cannot be borrowed. . 文件的增發(fā)、補(bǔ)發(fā) 、更換。資料借閱者在使用時注意保護(hù)資料的完整性，防止資料的丟 失、破損、涂改、用后還回文控中心，文控文員有責(zé)任追回借出的文件并審核資料是否完整。 All documents shall be kept well at appropriate place to avoid the dampness, damage, mildew, and lost. . 文件原件由文控中心保管，受控副本由使用部門保管，文件使用人不得擅自復(fù)印、涂改或拆頁使用文件。 the copies of the obsolete documents shall be uniformly destroyed by DCC. . 電子文件的更改或作廢時，文控員應(yīng)及時通知相關(guān)部門覆蓋舊版文件。作廢文件原稿需在正面加蓋“作廢文件”印章依以上 項保存期限保存于文控中心；作廢文件副本由文控中心統(tǒng)一銷毀。作廢文件文控須及時 做相應(yīng)回收。 Temporary changed document is valid for 7 days, from the issue day to 7 days,DCC clerk shall recall the documents and abolish them. . 三年以上沒有使用但后續(xù)可能需要使用的文件可進(jìn)行封存，由使用部門以《內(nèi)部聯(lián)絡(luò)單》形式將需要封存的文件提報至文控中心，文控中心收到使用部門的《內(nèi)部聯(lián)絡(luò)單》后應(yīng)核對確認(rèn)須封存的文件明細(xì)，確認(rèn)無誤后對須封存文件的副本受控文件進(jìn)行 回收登記，對受控文件正本進(jìn)行封存保留。 Product files that don’t nee d to be controlled shall be kept in public disc as external documents. If the product files need to be controlled, then the customer information shall be kept in public disc as external documents and send to related departments to transform into internal documents to control and manage. . 各部門文件接收者接收到文控文員下發(fā)的文件后，應(yīng)將相應(yīng)舊版文件于三個工作日內(nèi) 退回至文控中心，如在三個工作日內(nèi)不能退回者 ,文控中心將給不按時退回文件者予以提醒、警告或報告上級處理。 the original electronic files shall be kept in （ \\\wenkongziliao public disc） corresponding folder by DCC。文件的保存期限分為以下三類。 All external files are required to establish a external files list and stamped “external files control stamp”. . 文件下發(fā)分一般（ 8H）、急（ 4H）、特急（ 2H）三種時限，文件控中心應(yīng)按時下發(fā)文件。 After other ODM/OEM customers’ product information received by salesperson, it shall be sent to DCC clerk to number and control。 Assigned person will receive and handle important customer’ product information, and implement authority management。D director and passed to DCC to uniformly number and control. . 客戶資料（產(chǎn)品資料、商業(yè)信函） customers documents (product files, business letter) a: 商業(yè)信函（客戶檢查表、調(diào)查表、訂單、合同等非產(chǎn)品資料）由銷售工程師或銷售跟單進(jìn)行接收、識別轉(zhuǎn)銷售文員記錄于《業(yè)務(wù)往來信息一覽表》后，再由文控 中心文控員按《業(yè)務(wù)往 來信息一覽表》的要求進(jìn)行統(tǒng)一管理，《業(yè)務(wù)往來信息一 覽表》須保存至 \\\wenkongziliao 公共盤。 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請進(jìn)： 好好學(xué)習(xí)社區(qū) The collectors shall collect the updated laws and regulations and pass them to DCC clerk to uniformly number and control. 外來標(biāo)準(zhǔn)（如國際、國內(nèi)、行業(yè)標(biāo)準(zhǔn)，安全標(biāo)準(zhǔn)等）由研發(fā)主任進(jìn)行審核后轉(zhuǎn)文控 中心進(jìn)行統(tǒng)一編號受控。 All external documents which used in our pany shall be reviewed by relevant authorizer to confirm their applicability and effectiveness, like:material acknowledgment must be confirmed by related engineer in Ramp。 The original documents must be filed by DCC, which means the original controlled documents shall be kept as electronic files and/or paper files by DCC according to actual situation. . 外來文件受控、發(fā)行。） 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請進(jìn)： 好好學(xué)習(xí)社區(qū) (note: temporary files only need to be stamped “files are temporarily effective”, and the effective date must be written。 the document name, number, version and others shall be registered in controlled product technical documents list and send to each related departments, the receivers shall sign to confirm. c:如申請受控文件是紙件則參考以上 和 執(zhí)行，但登記分發(fā)記錄用 《產(chǎn)品技術(shù)資料受控一覽表》。 If the documents that required to be controlled are electronic files and documents issue requisition requires to issue the electronic files and the paper files, then the electronic ones shall be implemented as A methods。 Product technical documents control and issue . 申請受控者（部門）須自行確認(rèn)文件內(nèi)容等符合規(guī)定要求后填寫《文件發(fā)放申請通 知單》并附加受控文件交文控中心，文控收到受控文件須確認(rèn)《文件發(fā)放申請通知 單》、文件是否符合要求，如不