【正文】 Human recourse department take charge of collecting the rules and laws with related to pany’s business. Make sure the effective controlling of law which has been used. 人力資源部對適用的外來政策性文件加蓋并填制《文件傳閱章》，以確保使用外來政策性文件得到有效控制。 Controlled electronic documents approved by every department shall send to datacenter for filing。 Modification amp。重要的記錄（含電子版）還應(yīng)按規(guī)定的要求做好備份， IT 應(yīng)定期對公司內(nèi)來往郵件進行備份、存檔。其記錄冊封面上應(yīng)標識記錄名稱等相關(guān)內(nèi)容。 Record keeping department shall check records for standard, integrity 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) and default/damage, before filing. 記錄的保存期：除按《記錄保存期限表》和體系文件中所規(guī)定的時間要求保存外， 其余記錄的保存時間均為二年。相關(guān)電子檔的記錄需轉(zhuǎn)化為 PDF 格式存于信息平臺上。 Document holder shall keep released document properly. Any lending is prohibited. 文件的持有者調(diào)離本公司時，要到文控室辦理歸還手續(xù)。 releasing, filing and borrowing procedures, while record shall be kept on Document/Record Borrowing/Copying Registration Form when borrowing documents. 文控室文控員在每年末對文件的存貯情況進行一次檢查，發(fā)現(xiàn)問題及時進行處理。 records management 文 件（包括適用的外來文件）的使用部門各自做好文件的收發(fā)、歸檔和借閱手續(xù)，文件的借閱須在“文件 /記錄借閱 /復(fù)印登記表”上做好記錄。需保留的記錄，應(yīng)加蓋“保留”印章，方可留用。需作保留的作廢文件，經(jīng)體系工程師同意后，由文控室文控員加蓋“作廢”和“保留”印章方可保存。 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) Document Control Office shall withdraw old version according to Document Release/Withdrawal Sheet and record on its “Withdrawal” column when releasing any kind of new version documents. 對收回的文件加蓋“作廢”印章，然后在“文件 /記錄銷毀單”中填寫作廢、保留、銷毀申請數(shù)量。 Generally, records are not allowed to be copied. But with the approval of record keeping departmental manager/director, records can be copied when necessary to system examination and verification or tracing. 文件和記錄的收回和銷毀 Withdrawal and Cancellation of documents amp。 Foreman and above can borrow records and shall fill in Document/Record Borrowing/Copying Registration Form. With the approval of record keeping departmental manager/director, records can be provided within the stated negotiated period to client and his/her representative for referring as stipulated in contract, and user can also refer to copies of such records. 公司外來人員查閱記錄須經(jīng)管理者代表的書面批準，并有保管人員在場(合同有規(guī)定和外部審核時除外 )。 Anyone needs to borrow/copy other departments’ documents or materials shall fill in File/Record Borrowing/Coping Registration Form, which shall be approved by the authorized department director of such documents or materials。 Except ABB nuclear power product records shall be fill black pen, saved alone and forever 文件和記錄的借閱 /復(fù)印 Borrowing/copying of Documents amp。 “Invalid” documents all put into “invalid documents” folder 記錄作為證實的文件，是不允許更改的，但如因各種原因造成錯誤需要涂改，則應(yīng)做到：單線畫去原有記錄，在旁邊清晰寫上正確記錄，注明更改人，非筆誤應(yīng)在表格上的適當(dāng)位置注明涂改原因，每份記錄不得超過 3 處更改，如超過 3 處更改視為作廢，作廢記錄表單不允許丟棄，應(yīng)注明作廢，按流水號順 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) 序裝訂歸檔。 All the Efile or Edocument。其它質(zhì)量文件新版發(fā)布時，舊版本即被廢除。新版發(fā)布時，舊版本即被廢除。 After approval of documents’ revision, Quality Control Manual, EHS Management Manual and procedure files included to be revised shall be called back, revised, changed page or corrected by Document Control Office, and the Document Control Office shall deliver them to holder after pagechanging or correcting while fill in revision content on 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) Revision Record。換頁后或劃改好后再由文控室發(fā)給持有者，與此同時，文控室在“修改記錄”中填寫修訂內(nèi)容。records 文件修訂時，由文件更改提出者或部門提出申請，并在“文件修訂申請單”中填寫修訂條款、內(nèi)容及原因。 Each functional department is required to appoint a person to see to documents’ receiving, management and control in order to control documents effectively. When receiving a document, he/she shall record on the Document Receiving Registration Form, and each department shall implement document control accordingly. 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) 采用電子檔發(fā)放的文件，加蓋相關(guān)印章后，由文控員存放在公司內(nèi)部局域網(wǎng) Datacenter/HRD/public 相應(yīng)的文件夾內(nèi)，相關(guān)人員可以在電腦上閱讀文件。 In case that a controlled document is lost, document holder shall report to D