【正文】 符合要求則退回送交人，確認 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) 符合后應分紙檔、電子檔兩種形式發(fā)行文件，發(fā)行人員按（附件 2）執(zhí)行，方法具體如下： The departments which apply for control must confirm the documents contents and others can meet the requirements first and fill out documents issue requisition and send it and added controlled documents to DCC. DCC must confirm document issue requisition and documents can meet the requirements. If no, the documents shall be sent back to the sender. After confirm it can meet the requirements,DCC shall issue the documents by the form of paper files and electronic files. Refer to annex 2,details as follows: a：如申請受控文件是電子檔且《文件發(fā)放申請通知單》上要求只發(fā)電子檔，則副本受控文件加蓋“受控文件”印章后，將文件名稱、編號、版本份數(shù)等登記于《產(chǎn) 品技術資料受控一覽表》并按通知單以郵件形式下發(fā)至各相關部門，接收者接收 到文件后應回復郵件以表示已接收。 After numbered the copy of the controlled documents, DCC shall register the controlled documents copy name, number, version and others in controlled system documents list and distribute them to related departments, receivers shall sign the controlled system documents list to confirm. . 記錄表格由文控文員以郵件方式將查閱路徑發(fā)送至所涉及的部門，并登記更新至 《記錄管理一覽表》。確認無誤后在附加的受控文件第一頁背面左下角寫上“正本”字樣，以表明此份附加 的受 控文件為正本文件須文件控中心保留。 after signed by related departments, the departments which apply for control fill the documents adding, modifying and repeal requisition and documents issue requisition, send them and the controlled documents to appropriate authorizer to review and approve and sign, if the documents cannot meet the requirements, then sent them back to sender. (Note: documents adding, modifying and repeal requisition and documents issue requisition must be filled clearly and pletely, the records forms are not required to be filled in documents issue requisition and sign. . 批準完成后申請受控部門將《文件增訂、修改、廢止申請單》、《文件發(fā)放申請通 知單》及附加的受控文件交文控文員受控，且應將受控文件相應電子檔發(fā)送至文控 受控。（注：《文件增訂、修改、廢止申請單》、《文件發(fā)放申請通知 單》須 填寫清楚及完整，記錄表格可不用填寫《文件發(fā)放申請通知 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) 單》及會簽。 When new documents need to be made or documents need to be modified, the maker or modifier shall make or modify the document according to the uniformed format, refer to document pilation regulations, and writing standard operation procedure refers to SOP pilation regulations, all the internal documents must be reviewed and approved by relevant authorizer before taking effect, all files in the electronic documents must get relevant authorizer’s approval. . 文件受控發(fā)行 documents control and issue . 內部體系文件受控、發(fā)行。 the revision number will add from 0 to 9, and version number will add from A to Z if the revision number is more than 9. The first issue version of all the controlled documents is A/0. . 文件下載： 外來文件需要下載必須通過 IT 部門下載并檢查有無錯誤和病毒再轉給文 控，由文控確認并進行內部轉換，具體按《文 件管理規(guī)范》執(zhí)行。文件每修訂一次，修訂狀態(tài) 0 到 9 依次遞增，超過 9 次時其版本由 A 到 Z 依次遞增；所有受控文件第一次發(fā)出都是“ A/0”版本。 All controlled documents must have document name, number, page, version number, and the signature of writer, reviewer and approver. And The pencil cannot be used to sign. 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) . 所有受控文件必須干凈完整，不得使用涂改液進行修改，不得有亂寫畫的痕跡。D department: responsible for collecting various standards. 5. 程序內容 Procedure Contents . 受控文件的基本要求 Controlled documents basic requirements . 同一類型的受控文件必須用統(tǒng)一的格式（請見附件 1）。 Salesman: responsible for collecting customer information. . 研發(fā)部：負責收集各類標準。 The representative of the managers: monitor, review and approve the system related documents to ensure that the procedures operate 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) effectively. . 安規(guī) /環(huán)保工程師：負責收集相關安規(guī)、環(huán)保法律法規(guī)。 set the permissions and monitor, . electronic documents writing and reading. . 各部門文員：保證文件和資料的相關使用者可以獲得有效版本。 be responsible for documents management and usage monitor. . 文控中心：執(zhí)行規(guī)定的 文件和資料管制程序 ，保證所有受控文件和資料得到有效的管理與控制；負責各級文件電子讀寫等權限設定和監(jiān)控。 All departments: make and modify documents according to regulations。 External documents: the customer’ s documents（ product files, business Email） , related laws and regulations, external standards (international, national, industrial standards, safety standards， etc.) . 電子文件：以電子媒體形式存在的文件，如軟硬拷貝、錄像帶、光碟等。 Internal system documents: quality manual, environment manual, system procedure documents, system operation instruction, records forms. . 產(chǎn)品技術資料：控制計劃，材料清單 (BOM)，作業(yè)指導書 ,檢驗標準 ,ECN,與產(chǎn)品相關聯(lián) 的規(guī)范 ,技術資料 ,圖紙等。 Be applied to the pany management system related controlled documents, including externally provided controlled documents and appropriate laws and regulations. Definition . 受控文件 :由文控中心負責識別、控制及分發(fā)的內部體系文件和產(chǎn)品技術資料及外來文件。 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) 文件和資料管理程序 Documents Management Procedure （ IATF169492020） Objective 明確文件的控制過程，保證文件得到有效管理，確保體系文件的清晰、明確、詳實并能夠被相關人員正確的使用和隨時取閱。 Clear the documents control process to ensure the documents can be managed effectively, and ensure system documents is legible and clear and can be used correctly and conveniently by related personnel. Applicable Scope 適用于本公司管理體系有關的控制文件與資料，包括外部提供的控制文件、資料及適當范圍的法律法規(guī)。 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) Controlled documents: internal system documents, product technological documents and external documents which are identified, controlled and distributed by the DCC. . 內部體系文件：質量手冊、環(huán)境手冊、體系程序文件、體系操作指導書、記錄表單。 Product technological documents: control program, BOM, work instruction, inspection standards, ECN, product related regulations, technology documents, drawing, etc. . 外來文件：客戶資料（產(chǎn)品資料、商業(yè)信函等）、相關法律法規(guī)、外來標準（如國際、 國內、行業(yè)標準，安全標準等）。 Edocuments: the documents existed in electronic media, like hard copy 德信誠 培訓網(wǎng) 更多免費資料下載請進： 好好學習社區(qū) and soft copy,