【正文】 heck Initiate Approval and then (B)OKOracle Financial 11iTraining Guide333. Click on (B) Action, check Initiate Approval and then (B)OK4. Click on (B) Action, check Initiate Approval and then (B)OKOracle Financial 11iTraining Guide345. The approval status is changed to “Initiated” and the invoice is pending for approver’s approval.To approve an invoice,Navigation: Workflow Worklist1. Check the Worklist and web browser will pops up.Oracle Financial 11iTraining Guide352. Click on the Subject3. View the invoice detail4. Optionally click on the View Invoice to open the AP Invoice in system.5. Optionally enter ments6. Click Approve or Reject button.7. After you approved/ rejected the invoice, it will disappear from your outstanding worklist.8. Finally, the approved invoice is ready for payment. Holding InvoiceYou can use the Invoice Holds window to apply manual holds to an invoice and to remove holds from an invoice. Once the invoice is hold, it cannot be validated or used to make payment.To hold an invoice,Oracle Financial 11iTraining Guide361. Query the invoice to hold in the Invoices window.2. Navigate to the tab (T) Hold.Oracle Financial 11iTraining Guide373. Select the appropriate Hold Name from the List of Values.4. Save your record.5. To release a hold, choose the Release Holds checkbox, and select the Release Name from the List of Values.6. Save your record.Oracle Financial 11iTraining Guide38 Entering Invoice – Corporate Credit Card (AU and NZ only)As corporate credit card is used in Australia and New Zealand and Payables users are expected to record those credit card expenses by employee. Additional information on employee is required when entering credit card invoices.Recall the setup in Supplier master. If it is a credit card vendor like AMERICAN EXPRESS INTERNATIONAL (AU000046), there will be a DFF “Credit Card Vendor” in supplier master to indicate its type.When entering credit card vendor’s invoice and invoice distribution, user need to enter additional information about “Who spend the expense amount?”O(jiān)racle Financial 11iTraining Guide39When entering credit card vendor’s invoice and invoice distribution, user need to enter additional information about “Who spend the expense amount?”With this information entered in the credit card invoices, it will bines with the expenses captured in employee expense report and displayed in customized report “CPAZ Expense Report”.View Request Submit a new RequestRequest Name: CPAZ Expense ReportSample report layout:Record the credit card expense distributions by employee.Oracle Financial 11iTraining Guide40 Creating PrepaymentA prepayment is a type of invoice you enter to make an advance payment to a supplier. For example, you need to pay a deposit on a lease. You can later apply the prepayment to one or more invoice you receive from the supplier to offset the amount paid to them.Navigation: Invoices Entry Invoices BatchesTo create a prepayment,1. In the Invoices window select Prepayment as the Invoice Type and enter all basic invoice information. (see section )2. Select Temporary as Prepayment Type.? Temporary: You can apply this prepayment to invoices after you approve and pay it, and after the settlement date.? Permanent: You cannot apply this prepayment to invoices.On application of prepayment against invoice:Dr / CrDescriptions Setup LocationDr Liability Supplier Site, Financial OptionCr Prepayment Supplier Site, Financial OptionOracle Financial 11iTraining Guide413. Enter the Settlement Date. The Settlement Date is defaulted but can be override. You cannot apply a Temporary prepayment to invoices or expense reports before the settlement date.4. If you want to restrict the prepayment’s application to invoices matched to a particular purchase order, enter a value for Prepayment PO Number.5. Enter the (B) Distributions to enter distributions manually. (see section )6. Validate the prepayment. (see section )7. Save your work.Remarks: Prepayments can be applied to invoices only if they are fully settled.Oracle Financial 11iTraining Guide42 Creating Credit Memo/Debit MemoYou can enter a credit or debit memo to record a credit for goods or services purchased. Credit/debit memos are ted with basic invoices at payment time.? Credit Memo: Negative amount invoice created by a supplier and sent to you to notify you of a credit.? Debit Memo: Negative amount invoice created by you and sent to a supplier to notify the supplier of a credit you are recording. Usually sent with a note explaining the debit memo.On posting of demo memos against POmatched invoice with inventory items:Dr / CrDescriptions Setup LocationDr Liability Supplier Site, Financial OptionCr Inventory AP Accrual Inventory Org.Dr/ CrInvoice Price Variance Inventory Org.Dr/ CrExchange Rate Variance Payable OptionsOn posting of debit memos against nontrade invoice:Dr / CrDescriptions Setup LocationDr Other Liability Supplier Site, Financial OptionCr Distribution Account Manual input Entering Credit Memo/Debit MemoNavigation: Invoices Entry Invoices BatchesTo create a credit memo/debit memo, 1. In the Invoices window, enter either Credit Memo or Debit Memo as Invoice Type. Enter a negative Invoice Amount and all basic invoice information. (see section )Oracle Financial 11iTraining Guide432. Enter the (B) Distributions. You can enter them manually or enter them automatically in one of the following ways:? Match to the original invoice you entered (for nontrade invoices) (see section )? Match to the receipt (for trade invoices) (see section )3. Save your work.Oracle Financial 11iTraining Guide44 Matching Credit Memo/Debit Memo to InvoiceWhen you enter a credit memo/debit memo, you can mat