【正文】 od used ? Incorrect shipping terms cited 41 Key Observations: ? SOW/TOR not clear, Biased/ Inadequate specification or specific requirements or brand names ? Evaluation Criteria does not cover all the deliverables and do not provide sufficient weight as per their importance ? Wrong Procurement Methodology ? Use of NGOs for procurement ? Advance Payment on the very high side ? Process too mechanical, Market research missing ? Insufficient number of responses ? Evaluation of Offers not done well 42 Oversight at a Glance: ? Number of cases from RBLAC: 265 ? Number of cases from RBAP: 236 ? Number of cases from RBA: 205 ? Number of cases from RBEC: 75 ? Number of cases from RBAS: 89 ? Number of cases from HQ units: 138 ? Number of cases withheld for approval: 31% ? Number of cases if “subject to” is included: Nearly 55% 43 Procurement certification ? Course has been designed inhouse by OLPS ? Addresses basic procurement policy and standard Atlas Procedures. ? Objective: learners’ prehension of UNDP procurement policy and processes 2. Increase the level of petence utilizing the Atlas Applications. ? Target group is “Buyer” ? Online programme ( 6 hrs for online course and 2 hours for the exam.) ? Course managed by LRC ? Status: – Number of people enrolled:731 – Number of people who have passed simulated assessment: 345 – Number who took official assessment: 321 – Number who passed: 220 44 G e n e r a l R a t i n g P r o c u r e m e n t V o l u m e 3 0 , 0 0 0 , 0 0 0P u r c h a s e O r d e r R a i s e d C o u n t 1345T o t a l v a l u e 2 0 , 0 0 0 , 0 0 0n o n P O V o u c h e r s a b o v e 2 , 5 0 0 ( U S D ) C o u n t 400T o t a l v a l u e 9 8 0 , 0 0 0N E X P r o c u r e m e n t 2 0 , 0 0 0 , 0 0 0D E X P r o c u r e m e n t 1 0 , 0 0 0 , 0 0 0A g e n c y P r o c u r e m e n t 0C o u n t 6T o t a l v a l u e 1 8 0 , 0 0 0C o u n t 3T o t a l v a l u e 3 0 0 , 0 0 0+ O v e r a l l 35%+ M a n a g e m e n t o f D i r e c t P a y m e n t ( n o n P O ) 6 d a y s+ M a n a g e m e n t o f P a y m e n t ( P O ) 1 4 d a y s+ L e a d T i m e 1 0 / 7S u b m i s s i o n o f P l a n Y e sA p p r o v a l o f P l a n Y e sQ u a l i t y o f S u b m i s s i o n s + T o t a l 6D e l e g a t e d P r o c u r e m e n t a u t h o r i t y 5 0 , 0 0 0 ( U S D )P O s i s s u e s b e t w e e n 1 0 0 , 0 0 0 a n d D e l e g a t e d A u t h o r i t yC o u n t 3T o t a l v a l u e 1 7 0 , 0 0 0P O s i s s u e d a b o v e d e l e g a t e d a u t h o r i t y C o u n t 6T o t a l v a l u e 6 0 0 , 0 0 0N u m b e r o f s t a f f w i t h b u y e r p r o f i l e 8N u m b e r o f s t a f f C e r t i f i e d 5P r o c u r e m e n t V o l u m eH i g h v a l u e t r a n s a c t i o n s ( P O )3 0 , 0 0 0 ~ 1 0 0 , 0 0 0A d v i s o r y C o m m i t t e e o n P r o c u r e m e n tP r o c u r e m e n t C a p a c i t y 1 0 0 , 0 0 0L o w v a l u e t r a n s a c t i o n s ( P O )P r o c e s s T i m eP r o c u r e m e n t P l a nProcurement Dashboard Indicators 45 Global Fund Procurement: ? Procurement forms nearly 80% of the project amount. ? Focus is on HIV/AIDS, Malaria and TB ? UNDP is involved in 28 countries as PR and for support services in 5 countries ? Total project amount is nearly $650 m but annual delivery is nearly $200 m. ? OLPS has one full time Procurement Advisor working very closely with the country offices and major suppliers. ? Major suppliers are IDA, Mission Pharma, CIPLA, UNICEF, UNFPA, IAPSO etc. UNDP has LTA with them. ? OLPS Procurement Advisor is focusing on assisting the country office to improve delivery, help them in transferring knowledge to the counterpart, help them build supply chain. 46 Long Term Arrangement: – LTA offer a number of advantages: – they offer the value for money advantages of centralized procurement without the monly associated level of bureaucracy – a single tendering exercise over the life of the arrangement reduces administrative effort and cost for the Department – the initial tendering process will have identified petitive suppliers, who should then offer more petitive prices on the basis of the expected value of business – quality assurance and legal requirements will have been dealt with at the outset – Completion Report 47 Long Term Arrangements: – calloffs are covered by UNDP Standard Terms and Conditions bined with special terms and conditions appropriate to the items being procured and will, in general, provide better protection than individual small purchases under the supplier39。 the Law: ? Securing Contract Performance – Warranties – Performance Guarantees – Inspection ? Termination and Remedies: ? Settlement of Disputes。 Performance Security ? Remedies for lateness or failure to perform to specification – Liquidated Damages – Time is of the Essence( Time of performance shall be essence of this contract) Any delay converts into breach of contract – Force Majeure 73 Contract Format: ? Purchase Order ? Professional services contract ? Institutional Services Contract ? SSA ? SC ? RLA ? Civil works Contract ? Long Term Arrangement 74 Practical Tips: ? Procurement must be framed with clear and accurate clients requirements and appropriate evaluation process. ? If there is one thing you have to get right, it is evaluation methodology. Once its is put out, you have crossed the rubicon. ? Purchasers must be scrupulous in e。 Law: ? How is contract discharged? – By performance, Substituted contract, Time, Termination, Bankrupcy ? Intellectual Property ? Letter of Intent。 Ethics is self imposed) ? Code of conduct (Established in the new CAP User Guidelines) ? E