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【正文】 indicator and the Risk Mitigation Indicator for a project. (Although the BBLT typically sets these.) 2. To update project detail, start at the Projects List and click on the name of the project for which data is being entered. The Project Navigation screen will be displayed for that project: 3. Click on [View] to view the details of a section. 6 Sigma Financial Reporting System – Release June 20xx Caterpillar Confidential: Green 17 4. To edit project detail, click on the [Edit] link in the Project Details section. This will display the Project Detail screen. ? This screen can be accessed to set Local Currency, Financial Control Date, Risk Level, and Beneficiary Business Unit Identification. ? Financial Control Date can be set for the current month, a future month, or one month previous. Once Control Date is set and control month is past, the control date is no longer editable. ? Local Currency can only be added one time and cannot be edited. If there is a need to change Control Date to a previous month or to change Local Currency, contact an administrator. ? Risk Level should be set according to 6 Sigma Financial Guidelines. FRS will interpret blank risk levels as High risk. ? If Beneficiary Business Units (BBUs) exist for this project the indicator should be set to “Yes” and the appropriate BBUs selected from the Beneficiary BU List. ? The FREP can set the NPI/NPV indicator if the BBLT has not already set it from the Revised Benefit Projection main screen. The FREP would set this indicator to Yes if processing a zero benefit project, an NPI project or an NPV project. This will cause the NPI/NPV line to appear in the P/L in FRS. ? The FREP sets the Risk Mitigation Indicator to “Yes” if processing a project using the Risk Mitigation Model. This will cause the Risk Mitigation line to appear in the P/L in FRS. ? The FREP can also set the Local Currency if the BBLT has not already set it. ? Once edits are made, click on Save to save them, then click on Back or Cancel to return to the Project Navigation screen. 6 Sigma Financial Reporting System – Release June 20xx Caterpillar Confidential: Green 18 13. Financial Reps (FREP) – Editing Realized Monthly Benefits Role Steps FREP 1. For monthly reporting of Realized Benefits, select a project from the Projects List to access the Project Navigation screen. 2. To edit the monthlyrealized benefits, click on the [Edit] link in the Realized Benefits section. The following screen will be displayed: 3. The input screen is scrollable。 the “Override Risk Based Validation” radio buttons and the saving options are at a fixed position at the bottom of the screen. 4. Values should be entered as whole values in the Local Currency set fro the project. Reductions in Operating Costs should be entered with negative sign. (These instructions are displayed in red under the title of the page.) 5. Typically, for projects where realized benefits are being entered, the Black Belt will have previously entered revised benefit projections for the project. The alert notifies the FREP that realized benefits have not yet been entered and that the Revised Benefits are being displayed. ? The input screen displays the amount for the current month, which has been entered as a revised benefit projection. The FREP can accept the projection or make adjustments as necessary. 6. After changing Revenues and Costs, scroll down to the following sections to make changes: Capital, Head Count, Revenue, Total Risk Mitigation Value and Baseline Data / Key Assumptions. This section of the input screen displays the realized data entered in the previous month as the default. 6 Sigma Financial Reporting System – Release June 20xx Caterpillar Confidential: Green 19 7. Click on ReCalculate to refresh the puted values in the form. 8. Click on Complete (if final) or Save (if further modifications are needed) to save the modifications, then click on Cancel to return to the Project Navigation screen. The Complete button saves changes made to realized benefits, just like the Save button. Its additional functionality is that it deletes current month’s corresponding revised benefit projection, updates red X to green ? for current month, and updates ($) report to reflect data for current month as “Realized” instead of “Revised.” 9. FRS provides a line for capturing the amount of benefit/expense reported for a project that is OneTimeOnly. OTO numbers are entered twice in FRS. Both of these lines are in the first section, “Items”: ? Once in the correct P/L line item (., Cost of Goods SoldMaterial), ? And again on the OneTimeOnly Benefits/Expense line. Make sure that numbers are entered pretax. OTO benefits are entered as a (+), and OTO expenses are entered as a () in the OTO line. 6 Sigma Financial Reporting System – Release June 20xx Caterpillar Confidential: Green 20 14. Financial Reps (FREP) – Reporting Annualized Benefits Role Steps FREP 1. For those projects that are reporting in the 2nd Control Month or 6th Control Month, the Realized Benefits input screen will contain a line item for annualized reporting: ? The Annualized Benefits are automatically populated based on the realized benefits yeartodate and revised benefits for the remainder of the control period. ? The annualized benefits are calculated when the project benefits for that month are saved. ? The calculated annualized benefits can be overridden, but this is not remended. If the annualized benefit is not accurate, it is remended that the revised benefits be changed (see below) and allow the system to recalculate the annualized benefit. The systems calculations will only take into account what has been entered. ? Be sure to verify that the total calculated amount is correct. FRS allows