【導(dǎo)讀】部門使用的文件和記錄都有效。管理者代表負(fù)責(zé)手冊及程序文件的批準(zhǔn)。文控室負(fù)責(zé)檢查文件編號、控制，外來文件的控制、管理。各部門負(fù)責(zé)三級文件的編寫、編號及本部門所使用文件的管理。檔、保管和處理。體系工程師審核，由部門經(jīng)理批準(zhǔn)發(fā)布。各種表單由部門有關(guān)人員編寫，本部。對于圖紙的設(shè)計、校對、審核、批準(zhǔn)可直接在圖紙上簽名。

　　

【正文】 eed to be preserved shall be stamped “Preserved” on it. 文件和記錄的管理 Document amp。 records management 文 件（包括適用的外來文件）的使用部門各自做好文件的收發(fā)、歸檔和借閱手續(xù)，文件的借閱須在“文件 /記錄借閱 /復(fù)印登記表”上做好記錄。 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) Departments using documents (including applicable external documents) shall keep good receiving amp。 releasing, filing and borrowing procedures, while record shall be kept on Document/Record Borrowing/Copying Registration Form when borrowing documents. 文控室文控員在每年末對文件的存貯情況進行一次檢查，發(fā)現(xiàn)問題及時進行處理。 Annual check is to be conducted by controller of Document Control Office at the end of each year on documents storage situation. Any problem found shall be timely addressed. 文件的持有者，要妥善保管所發(fā)的文件，不得外借。 Document holder shall keep released document properly. Any lending is prohibited. 文件的持有者調(diào)離本公司時，要到文控室辦理歸還手續(xù)。 Released documents shall be returned to Document Control Department when the holder leaves the pany. 管理體系運行所產(chǎn)生的記錄都應(yīng)以適當(dāng)?shù)男问郊皶r保存。相關(guān)電子檔的記錄需轉(zhuǎn)化為 PDF 格式存于信息平臺上。 Record produced in the operation of management system shall be kept timely in proper form. Relevant electron edition should be transformed to PDF file and put on datacenter. 記錄保存部門應(yīng)對將歸檔 記錄是否規(guī)范、完整齊全、有無缺漏項及破損狀況等進行檢查，檢查合格后才進行歸檔。 Record keeping department shall check records for standard, integrity 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) and default/damage, before filing. 記錄的保存期：除按《記錄保存期限表》和體系文件中所規(guī)定的時間要求保存外， 其余記錄的保存時間均為二年。 Record keeping period: except those kept in accordance with appendix Record Keeping Period Sheet and stated time requirement in system file, other records’ keeping period is 2 years. 記錄（含電子版）應(yīng)定期整理、合理分類、裝訂或裝箱保存。其記錄冊封面上應(yīng)標(biāo)識記錄名稱等相關(guān)內(nèi)容。 Records shall be arranged, classified with reason, bound up or kept in box regularly. Record titles or relative contents shall be labeled on record cover. 記錄應(yīng)保存在適合的場合，以防損壞和丟失，并便于查閱。重要的記錄（含電子版）還應(yīng)按規(guī)定的要求做好備份， IT 應(yīng)定期對公司內(nèi)來往郵件進行備份、存檔。 Records shall be kept in proper place to avoid damage and loss so as to make it convenient for referring. Important records shall be backedup as required, IT should periodically backup and file to goin and goout mail of pany. 涉及到質(zhì)量管理體系、 EHS 體系及其它重要的電子檔記錄內(nèi)容的修改和更新由編制人員負(fù)責(zé)，并須呈交相關(guān)主管審批。 Modification amp。 updating to record content related to quality management system, EHS system and other important electronic files are under the responsibility of editing people and submitted to supervisor for 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) approval. 各部門批準(zhǔn)后的受控文件電子檔，必須在公司信息平臺上存檔；公司內(nèi)往來電子郵件由 IT負(fù)責(zé)定期進行備份、存檔。 Controlled electronic documents approved by every department shall send to datacenter for filing。 goin and goout mail of pany shall periodically backup and file. 法律法規(guī)和外來文件的控制 Controlling of rule of law and external documents. 由人力資源部負(fù)責(zé)收集與公司生產(chǎn)經(jīng)營活動有關(guān)的法律法規(guī)，以確保使用的法律法規(guī)受到有效控制。 Human recourse department take charge of collecting the rules and laws with related to pany’s business. Make sure the effective controlling of law which has been used. 人力資源部對適用的外來政策性文件加蓋并填制《文件傳閱章》，以確保使用外來政策性文件得到有效控制。 Human recourse department send the external governmental document to related department for know and sign. Make sure the effective controlling of external governmental documents which have been used. 相關(guān)文件 文件編寫作業(yè)指導(dǎo)書 Document Compilation Working Instruction 文件和記錄編號作業(yè)指導(dǎo)書 Working instruction of numbering document and note 德信誠 培訓(xùn)網(wǎng) 更多免費資料下載請進： 好好學(xué)習(xí)社區(qū) 技術(shù)文件控制辦法 Control Procedure for Technical Documents. 表單 管理體系文件清單 Management System File List 文件發(fā)放 /回收表 Document Release/Withdrawal Sheet 文件接收登記表 Document Receiving Registration Form 文件修訂申請單 Document Revision Requisition 文件 /記錄銷毀單 Document/Record Disposal Sheet 文件 /記錄借閱 /復(fù)印登記表 Document/Record Borrowing/Copying Registration Form 記錄保存期限表 Record Keeping Period Sheet