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- Date Line Kee amp。 Co., Ltd 34 Regent Street London, UK - Inside Address Dear Sirs: - Salutation We have … …… We look forward to your y reply. - Body Yours faithfully - Complimentary Close Tony Smith - Signature Block Enc. - Enclosure Notation 函電書寫基本原則 Consideration 體貼 Correctness 正確 Completeness 完整 Concreteness 具體 Conciseness 簡練 Clarity 清楚 Courtesy 謙恭 Consideration Try to put yourself in his or her place to give consideration to his or her wishes , demands, interests and difficulties. Find the best way to express your better understanding and present the message. That enables a request to be refused without killing all hope of business or allows a refusal to do favor to be made without harming friendship. Correctness Correctness means not only proper expressions with correct grammar , punctuation and spelling, but also appropriate tone which is a help to achieve the purpose. It is likely to convey the real message in a way that will