【正文】 circle the key words or phrases 4. Highlight and clarify all unclear words by asking ―What do you mean by this?‖ 5. Draft a working statement using the key words from each person or group。 this is true for each remendation problem statement 3. Various munications such as invitation notes and kickoff messages to explain what the group is going to work on 4. This process also works for developing mission statements Steps: 1. After some initial discussion by the group, have each group member (or in pairs or small groups) write their definition of the project/issue/problem in 15 words or less on postit notes, a flip chart, or a blank overhead transparency 2. Share the outes with the full group (for example, if done on flipcharts, have group members walk around to review others’ 15 words) 21 Workshop_Facilitaton_Tools Updated April 2023 GoFast!15 Words, continued Steps continued: 3. As a group, identify the key terms/themes where agreement exists and circle, underline, or highlight key words 4. Draft a working statement using the key words that capture the essence from various versions。 if there is major disagreement, check to see if the idea can be rewritten more clearly or broken into multiple ideas 3. Encourage the group to make a decision about all the items – to resolve, eliminate, or defer so that items aren’t left hanging 4. When possible, have the group stay very actively involved in this sorting process 5. If it bees necessary to stop and problem solve an item during the sorting process, go with the group’s energy and return to the matrix if necessary 6 Workshop_Facilitaton_Tools Updated April 2023 GoFast!Payoff Matrix Tool Payoff high low hard easy Ease of Change Not Worth the Effort Just Do It Hard Work but Worth It Quick Hits 7 Workshop_Facilitaton_Tools Updated April 2023 GoFast!Dot Voting What is it? Dot Voting is a mechanism for polling the group and visually capturing the responses. It helps group members sort priorities from among several ideas or options. Often used with a Gallery of Issues to help select the most important issues for action remendations. Why use it? Dot voting is used to reduce the number of items to a workable number and to select top choices from a larger list of items, ., Gallery of Issues. The visual display can help facilitate dialog and increase participation in group decisionmaking. Steps: 1. Give everyone a limited number of colored dot stickers (two to three) – can also use marker pens 2. Using the posted list of options, instruct everyone to distribute dots among options 3. Count dots and identify which are top priorities according to votes 4. Have the group review and discuss the results for agreement on the top priorities 5. Reduce the list to items with greatest number of dots Small Group Ranking Technique 1. Each member selects top five among the posted list of options 2. Small groups then work together to select a single list of top five choices 3. Collect, tabulate, and write choices on flip chart 4. Narrow choices to top choice 8 Workshop_Facilitaton_Tools Updated April 2023 GoFast!Dot Voting, continued Steps continued: 531 Dot Ranking 1. Distribute one dot sticker of each of three colors to each participant, Red is five points, Yellow is three, Blue is one 2. Post list of options 3. Ask participants to place their red sticker on the area they feel most strongly about and the other two in decreasing order of priority 4. Tabulate the scores Tips: 1. Don’t use these as hard and fast votes, rather to narrow attention and create more focused discussion 2. Push back on ―why didn’t this make your list?‖ if necessary 3. Okay to vote on individual ideas or categories – be clear when giving the directions 9 Workshop_Facilitaton_Tools Updated April 2023 GoFast!Dot Voting Tool Gallery of Issues Topic 1 Topic 2 10 Workshop_Facilitaton_Tools Updated April 2023 GoFast!In the Frame/Out of the Frame What is it? In the Frame/Out of the Frame is used to clarify the scope of the group’s initiative. It helps leaders and group members define parameters of what is in and outofbounds for the meeting or project as well as to sort ideas and identify those that fit within the scope of work. This gives guidance and direction for where the group should spend its time and energy. Why use it? This tool is useful during the scoping phase and at the beginning of the first working session to: 1. Enable the leader to define the initiative/project 2. Provide a framework for the group to clarify expectations and boundaries 3. Identify and/or clarify parameters of what is in/outofbounds related to this session 4. Look at aspects and plexities of an issue from different perspectives 5. Clarify the team charter and expectations Steps: 1. Draw a large square picture frame on a flip chart (or use tape on a wall) or on a large white board。 Customer Impact vs. Organization Impact。Tools GoFast!1 Workshop_Facilitaton_Tools Updated April 2023 GoFast!GoFast! Workshop Tools ? Storyboarding ? Payoff matrix ? Dot Voting ? Inframe/outofframe ? Fishbone ? Circles of influence ? Fist to Five/Thumbs up ? Fifteen Words ? Five Whys ? RAMMPO ? COMMWIP ? Is/Is Not ? SIPOC 2 Workshop_Facilitaton_Tools Updated April 2023 GoFast!Storyboarding What is it? Storyboarding is a highly visual process of gathering, anizing and evaluating information using cards to record and display ideas Why use it? ? Used to select a theme ? Used to identify a problem ? Facilitator takes on a back seat, coaching role Steps: 1. Distribute postits or cards and markers 2. Arrange room with participants facing the wall and able to see each other 3. Frame the task 4. List ideas and ask each participant to create 35 stor