【文章內(nèi)容簡介】
erENDINGS Instead of SayThe favour of your early reply will be obligedI shall be glad to hear from you.Assuring you?d our best attention at all timesWe beg to remainWe remainAwaiting the favours of your early replyOmit all these.MISCELLANEOUS Instead of Sayas per according toidem., inst., prox., ult.name the monthif it is within our powerif we canit will be our constant aim. we shall tryof even date of todayonly too pleased to very glad toper byPlease be good enough to advise usplease tell ustake an early opportunityact promptlyyesterday39。 s date Yesterdayyour munication your letter, phone, message, etc.your good self youyour favor yours of the 15th your letteryour letter of the 15thUnder separate coverseparately, or better still,by registered post, etc.措詞精確有力 (1)選用簡單的詞匯 請比較下面兩組例子: 在書信中多使用單詞而不是詞組,在報(bào)告中詞組應(yīng)比單詞使用頻率高一些。 請比較下面兩組例子: Instead of Saywill you be good enough topleasein the near futuresoonat the present timenowe to a decision decideexpress a preference for preferfor the reason thatbecause 前面的語言報(bào)告表述多,后面的語言書信表述多。運(yùn)用簡明的語言表達(dá)觀點(diǎn)。請比較下面兩組例子:Instead of SayEvery consideration will be given to your request.Your request will be carefully considered.It gives us much pleasure to inform you.I am pleased to tell you (or to say).(2)保持詞語釋義的一致性 避免出現(xiàn)一詞多義 避免多詞一義的錯(cuò)誤 (3)用詞準(zhǔn)確 避免詞義不清的表達(dá)方式,如considerable quantity,favourable price,appreciable rise。 (4)措詞具體、形象請比較下面兩組例句: Instead of SayWe have no hesitation in advising you.We advise you.The preparation of new salary scales is in hand.Now salary scales are being prepared. (1) 松散句與掉尾句 松散句 掉尾句I have an interview as soon as I arrived.As soon as I arrived, I had an interview.(2) 長句和短句 請看下面的段落: We regret to have to plain that you have not yet delivered the goods ordered a month ago.(Medium)They are now urgently wanted. (Short) The customer for whom we ordered them threatens to cancel his older unless he receives the goods during next week. (Long) Please therefore arrange to deliver them at once. (Short) (3)語序變化 英語句子的正常語序是:主語+謂語+賓語。語序的變化可以起到強(qiáng)調(diào)作用。 請看下面的例句: 正常語序:I met your representative yesterday. 強(qiáng)調(diào)語序:Yesterday I met your representative. (強(qiáng)調(diào)yesterday) 還可以運(yùn)用 It is/It was 引導(dǎo)的強(qiáng)調(diào)句式。 正常語序:We note with surprise the contents of your letter. 強(qiáng)調(diào)語序:It is with surprise that we note the contents of your letter.全盤布局(LAY OUT) (1) An opening paragraph referring to the promise made.(2) A statement that the promise has not been kept.(3) That the delay is causing your inconvenience.(4) A closing paragraph requesting pletion without further delay.1重視開頭和結(jié)尾段落 開頭部分: (1)開頭部分要恰到好處。 (2)不要使用否定性的或不禮貌的詞語。 (3)要從對方的角度出發(fā)體諒對方(YouViewpoint),而不能以自我為中心(1Viewpoint)。 (4)開始句一定要切合正題,不要東拉西扯,重復(fù)對方明知的信息。(5)起首段落不宜太長。(6)起首段落要前后一致,保證連貫性。開始句最好提一下上一次聯(lián)系的情況,顯得自然。結(jié)尾段落:(1) 明確指出希望對方采取的行動。(2) 如果對方不是行動的執(zhí)行者,一定要指明動作的執(zhí)行者是誰。(3) 說明該行動的具體實(shí)施細(xì)則。(4) 指明最后的期限。(5) 贊賞對方,但除非對方曾為你做過什么,否則不要隨便道謝。(6) 避免使用消極性詞匯。(7) 如若需要,表明愿意提供幫助的態(tài)度。(8) 結(jié)尾段落不宜過長。在簽名之前,請參考下述問題,檢查一下所寫信函是否準(zhǔn)確、恰當(dāng)。(1)布局是否合理?(2)拼寫是否正確?標(biāo)點(diǎn)符號用得是否恰當(dāng)?(3)是否包含所有要點(diǎn)?所傳遞的信息是否準(zhǔn)確?(4)措辭是否簡明、準(zhǔn)確、禮貌? (5).語言是否自然、真誠?(6)是否做到從對方角度出發(fā),體諒對方?(7)全文總基調(diào)是否合適?能否產(chǎn)生預(yù)期的效果?(8)如果自己是收信人的話,是否愿意收到這樣一封信?如果所有的答案都是“Yes”,那么就可以放心地簽名寄送了??偨Y(jié)常用句型:Referring to previous contact:Thank you for your letter of/dated ….With reference toFurther toIn reply toStating the reason for writing:I am writing to enquire about … to confirm that … to apologise for/about… in reply to your … with reference to …Ending a letterIf you have any further questions, please contact me on …I look forward to hearing from you soon. in due course. in the near future.注意考試當(dāng)中的格式問題題目分類:1 訂單類 handling order2 詢問類 enquiry and reply3 投訴類 plaint and apology4 告知變化類 notice of changes5 邀請類 invitations(一)常用短語稱為 Dear ……/ 敬語 Yours……Dear Sir or MadamYours faithfullyDear Mr./Mrs./Miss/Ms SmithYours sincerelyDear JohnBest wishes (私人關(guān)系比較親密)信的開頭:We are writing to enquire about …寫信是詢問關(guān)于……We are writing in connection with … 寫信是關(guān)于 ……We are interested in … and we would like to know … 我們對……感興趣……我們想知道 asking if …感謝(某日)詢問是否……的來信Thank you for your letter of (date), enquiring about …感謝(某日)詢問有關(guān)……的來信We have received your letter of (date), enclosing …感謝(某日)的來信以及隨信寄來的…… concerning …我們已收到(某日)關(guān)于……的來信如果寫信的開頭或者是信中要提到某件事情:with reference to… 關(guān)于……further to … 繼……之后with regard to … 關(guān)于……I am writing in connection with … 我寫信是為了……A point in your letter gives us great concern that …我們很關(guān)心您信中提到的……Regarding … 關(guān)于……告知好消息I am pleased to tell you that … 我很高興的告訴你/通知你……I am delighted to inform you …… I am happy to advise you …We are pleased to inform you thatWe have pleasure in informing you thatWe have the pleasure to apprise you ofWe have the honour to inform you that (of)壞消息I regret to tell you that … 很遺憾/很抱歉告訴你/通知你……I am sorry to inform you …I am sorry to advise you that …We regret that … 我們很遺憾……說明能做與不能做的事情We are unable to … 我們不能……We are able to … 我們能……We have been forced to … 我們不得不……說明原因This was owing to … 這是因?yàn)椤?多半為壞消息)Due to … 這是由于 ……As a result of … 這是……的結(jié)果Because of … 這是因?yàn)椤埱蟛扇⌒袆?,如果緊急的話,可以加上后面的詞組Please could you … as soon as possible 請你盡快……We would be grateful if you could …without delay 如果你能盡快……,我們將不勝感激We would appreciate it if you could … immediately… 如你能盡快…… 我們將不勝感激道歉We must apologize for … 我們必須為……表示我們的歉意We apologize for … 我們必須為……道歉We are extremely sor