【正文】 數(shù)字來表示月份。 Subject：這一標(biāo)題后是寫事由的，即用一個(gè)或幾個(gè)詞匯簡(jiǎn)單概括便函的內(nèi)容，以便查閱。事由必須簡(jiǎn)潔明了，不要用完整的句子，如：Changes in Travel Advance FormPromotion of Staff Vacation ScheduleParticipation in Training Programmes Message商務(wù)便函還可以根據(jù)實(shí)際需要在末尾增加發(fā)信人的姓名首字母、附件、副本抄送等。例SCHOOL OF ENGLISH FOR BUSINESSMEMORANDUMTo: Mr. Kingswick, Course CoordinatorFrom: Barnsby CampbelDate: 19 November, 1995Subject: Lesson Plan for 28 November LectureI intend to teach memo writing in my next lecture. I plan to cover the following plans:1. Inside AddressThis is omitted in a memo. As internal munication the reason is obvious.2. GreetingIt is mere polite to put Mr., Mrs. or Ms before and the office after the name of the recipient You may sometimes address the readers as a group.3. SubjectThis is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it.4. BodyThese should be short, less than 10 lines, and concentrate on only one paragraph one idea each: Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on.5. Carbon copyThis is written as . for short. As in a letter, it lists the persons who are also receiving the memo.6. SignatureOnly the initial is needed, The office and name in print of the writer are omitted. In more casual memos there is no signature at all.Any thought on my notes? Anything to add? Let me know at tea break.c. c. Mr. . Ducke, Training Officer（二）商務(wù)便條商務(wù)便條一般有四個(gè)組成部分：日期、稱呼、正文、簽名。一些公司有印好的便條箋。如: MessageTo: Date: MessageTelephone MessageFor: From: Tel.: Message:Action required: Please call back Caller will call back later No action requiredMessage taken by: Date Time 例：讓秘書通知推遲約會(huì) 9 a. m.Miss Wang ,I39。ve got an urgent meeting today. Please contact the applicants to postpone the interviews till further notice.DS分類：1 告知信息 inform2 布置安排 arrange3 征求意見 request4 詢問信息 enquire5 求助申請(qǐng) apply6 推薦建議 suggest1 告知信息類例題：l You are a manager at an auditors called Golding amp。 Co. Your pany has just merged with a petitor to bee MasonGolding. You have been asked to inform staff of the change of name.l Write a memo of 40 50 words:* informing staff of the new name* telling them when to start using the new name* asking staff to use only the new name after that time.收購與兼并 merger and aquisition范文：As a result of our merger with Masonamp。Co., the name of our pany will be changed MasonGolding. Please start to use the new name on 1 March 2006. You are reminded that only the new name can be used from then on.remind/ advise總結(jié)：告知用詞tell notify mention express inform explain note report adviseI am writing to tell/inform you that…..I am writing to explain…. (tell your boss why you cannot attend)I am writing to express (my regret)例題You are the training manager of a pany which has won a large export order. You have been asked to organise foreign language training for some of your staff.Write a memo to staff: explaining why the courses are necessary saying which members of staff should attend announcing when the courses will startWrite 4050 words on a separate sheet.[范文]To: All staffFrom: the Training ManagerDate: 1 March 2005Subject: A Foreign Language Training CourseI was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.2 布置安排類l You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.l Write a memo of 4050 words to your secretary:l telling her who you are going to see and whenl asking her to book flight tickets and acmodationl telling her what work you would like her to do in your absence.l Write on your Answer Sheet.subsidiary, parent pany, holding pany, affiliate, branch, headquarters, representative office范文：I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.注意口氣：比較open the door；please open the door。 could you please open the door？ I would be grateful if you could open the door for me.I would appreciate it if you could open the door.[例文]You are the manager of a small export pany. Peter Watson, an important client, is visiting your pany for three days from 22 October.Write a note of 4050 words to your secretary:Asking her to book a hotel roomSaying where the hotel should beGiving her the dates[范文]比較下面三篇作文，注意內(nèi)容點(diǎn)和語氣的區(qū)別。作文1：Dear Ms Jones,I am writing to inform you that Mr Peter Watson will be visiting our pany. Would you please be so kindly as to reserve a suitable room for him?Yours sincerely作文2：Hi Mary,Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the pany for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks