【正文】 mple: Mr. Douglas Cowles General Manager Cowles Engineering Co. Ltd. 12 Bracken Hill Manchester 3. Inside name and Address 收信人的姓名和地址一般是列在信箋的左上方，沿左頁(yè)邊線寫起。 作用： 對(duì)發(fā)信人而言： ，避免放入信封時(shí)發(fā)生差誤； ，便于以后查找。 4. Attention Line The writer wishes the letter directed to a specific individual or section of the firm. Position: Follow the inside address. 4. Attention Line 如需注明對(duì)方經(jīng)辦人，希望收信商號(hào)將信迅速交經(jīng)辦人辦理，可以在封內(nèi)地址下面加Attention 或 Attention of 例 1 Richard Thomas amp。 7. Body of the Letter This part contains the actual message of the letter. Attention: – Write simply, clearly, courteously, grammatically, and to the point. – Paragraph correctly, confining each paragraph to one topic – See that your typing is accurate and the display artistic. Margins especially are important. 7. Body of the Letter 這是書信的主體，表達(dá)發(fā)信人的意見。如果是第一次通信也可以利用開頭語(yǔ)作必要的自我介紹。另起一段。如： Dear Sir(s), Yours faithfully,or Faithfully yours, Gentlemen: Truly yours,or Yours truly, Dear Mr. xx, Yours sincerely or Sincerely yours, Attention: 1. Could be omitted in the simplified style. 2. Never be separated from the substance of a letter by carried to a separate sheet. When retyped, the plain paper of the same quality as the letterhead must be used and typed with a heading to show: ? the number of the sheet (in the center of the page) ? the name of the correspondent (on the lefthand side) ? the date of the letter (on the righthand side) 9. The Signature A letter should be signed by hand, and in ink. Because many handwritten signatures are illegible, the name of the anization that the signer represents should be written in capitals below the plimentary close, followed by the signature of the manager as well as his/her job title or position. 9. The Signature 結(jié)束語(yǔ)的下面，應(yīng)將行號(hào)的名稱用大寫打出，必須由負(fù)責(zé)人簽名，簽名的下面為使對(duì)方了解簽名人的姓名、職位，可以打字注明。 Example: THE NEW YORK TRADING COMPANY (Signature) Gee Bush Sales manager 10. Enclosure 如信中有附件時(shí)，應(yīng)在簽名下注明 Encl.或 明如下： Encls: 2 Invoices Enc: 1 B/L 1 Photo 1 Certificate Position: below the signature Enclosure: Enclosures Enclosures 2 Encl. Encls. 2 As Stated Enc. 2 11. The Carbon Copy Notation When a copy of a letter is to be sent to a third party, this may be indicated by typing ?cc?(copy circulated or courtesy copy) or ?Copy? followed by the signature at the left margin. If there are two or more copy recipients, it is usual to show these in alphabetical order. 11. The Carbon Copy Notation 如果函件要抄送其他有關(guān)單位，同時(shí)使對(duì)方也知道已抄送其他單位，可在信件最后的左下角注明 “ CC to xxx” or “CC xxx” If the writer does not wish the recipient of the letter to know that a third person is receiving a copy of the letter, then ?bcc? (blind courtesy copy) is used. Example: BCC: ****** 12. Postscript If the writer wishes to add something he fot to mention or for emphasis Position: two spaces below the carbon copy notation Try to avoid . 12. Postscript 信寫完后，如果想起還有要緊的要說(shuō)，可以在信末加 . 引出補(bǔ)敘的話，然后由發(fā)信人簽署本人簡(jiǎn)筆簽名 (本人姓名的第一個(gè)字母 )。 (2)Modified Block Form with Indented Style Layout: the sender?s address upmiddle the receiver?s address from the left margin the plimentary close from the middle little towards the right (2)Modified Block Form with Indented Style 混合式：封內(nèi)地址及其他需要分行的部分，采用平頭式。 3)Modified Block Form Layout: all parts start from the left margin, except the date Complimentary close amp。 4) Simplified Form Like Full block form. Some parts are omitted (Salutation amp。 3 Addressing Envelopes Requirements: accuracy, clearness, appearance Layout: Receiver?s name: half way down the envelope Return address: the upper left corner Postmark or stamps: up righthand corner Post notation (Confidential, Secret, Printed Matter): the bottom lefthand corner Attention: important to include the postcode. 3 Addressing Envelopes Return Address Stamp Address Remarks Remarks: 私人信 機(jī)密信 掛號(hào)郵件 快遞郵件 Mail 平信 (Urgent) 急件 Matter 印刷品 樣品 Added: When a letter is mailed to a third person who is bound to pass it onto the address, write the third person?s name down below the addressee?s, write the words ?care of? in front of it. Example: Mr. G. Bush C/O President B. OBAMA Principles of business Letters 7 “C” 1) Courtesy 禮貌 語(yǔ)言要有禮且謙虛，及時(shí)地回信也是禮貌的表現(xiàn)。 3) Completeness 完整 一封商業(yè)信函應(yīng)概況了各項(xiàng)必需的事項(xiàng)，如邀請(qǐng)信應(yīng)說(shuō)明時(shí)間、地點(diǎn)等，確忌寄出含糊不清的信件。s, passive voice and longwinded writing. Practice Unfortunately we are unable to help you on this occasion. We cannot do anything about your problem. This problem would not have happened if you had connected the wires properly. If you fail to fulfill our order in time, we must cancel our order. The problem may be resolved by connecting the wires as shown in the handbo