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fermilabprocurementcardprocardprogram-展示頁

2024-10-24 15:52本頁面
  

【正文】 remended by their immediate supervisor and/or Division/Section/Center Heads. The employee must plete the application form “ProCard Cardholder Account Form” and the “Cardholder Agreement” , obtain required approvals and return the original copies to the ProCard Program Administrator. Upon approval, the MasterCard application form is processed through the . Man Chase. The ProCard is sent directly to the Program Administrator who will then schedule a time for training. After pletion of the training, the card will be provided to the employee. The cardholder is required to read the Procurement Card User’s Guide and adhere to all Procurement Credit Card policies and procedures. Fermilab Program Administrator is: Nancy Yackle Location: WH4W – MS210 Phone: 630/8402555 Email: 8 ProCard Policies amp。 and ? Providing prompt payment to the merchant 4 ProCard Overview Roles and Responsibilities ? JPMan Chase Bank, . Card Owner ? MasterCard Processes Transactions ? Fermilab Finance – Procurement Administration / Reviews ? Fermilab Finance Accounting Makes payments ? Fermilab FESS Support Services Receiving / Shipping / Distribution ? Fermilab Internal Audit Audits ProCard Program ? Fermilab – Cardholder Transaction Records 5 ProCard Overview Controls The ProCard program provides enhanced control for all transactions by producing immediate decisions on numerous authorization criteria. JPMan Chase Bank, . has contracted with MasterCard to electronically process Fermilab’s ProCard transactions. When a purchase authorization is requested by the vendor, the MasterCard system validates the transaction against preset limits established by Fermilab. All transactions are approved or declined (instantaneously) based on the following procurement credit card authorization criteria: ? Single purchase limit not to exceed $2,500. ? Number of transactions allowed per day. ? Number of transactions allowed per month. ? Total spending limit per month per cardholder. ? Total spending limit per month per anization. ? Where the ProCard is used, as defined by Standard Industrial Classification (SIC) Codes. ? Prohibit sales to unauthorized merchants such as airlines, hotels and motels, automobile/vehicle rentals, restaurants, etc.(., Merchant Category Code Group No. 86) The authorization process occurs through an electronic system that supports the ProCard’s processing services under Fermilab39。FERMILAB PROCUREMENT CARD PROCARD PROGRAM Cardholder Refresher Training ProCard Overview Introduction ? The procurement credit card (ProCard) is a procurement tool which offers an alternative to standard laboratory procurement processes that provides an efficient and effective method of purchasing and paying for goods and offsite services with a value of less than $2,500. ? This User Guide outlines the benefits of the ProCard program to you, your department and Fermilab, and provides you with the information needed to use the card. This informational guide establishes the standards and procedures by which Cardholders must manage their procurement activity when taking advantage of the ProCard program. 2 ProCard Overview Background ? In many cases, the costs associated with acquiring lowvalue goods and services far exceed the value of the purchase. The ProCard program has been specifically tailored to reduce processing costs. ? Fermi Research Alliance, LLC, operator of Fermi National Accelerator Laboratory, has entered into a mercial card agreement with JPMan Chase Bank, . for the issuance of credit cards with capabilities approved by Fermilab. ? The Fermilab ProCard program is designed to delegate authority to qualified employees to quickly and conveniently purchase approved modities and offsite services costing less than $2,500 (including shipping and handling) directly from vendors using a Fermilabauthorized procurement card. 3 ProCard Overview Benefits Using ProCard benefits both Fermilab and the Cardholder by: ? Streamlining the acquisition process。 ? Expediting deliveries to the requester。s agreement with the credit card issuing institution. In addition, Procurement has the capability to view a large selection of daily reports to effectively monitor the use of procurement credit cards. 6 ProCard Overview ProCard User Guide The current version of the ProCard User’s Guide resides on the Procurement Web Page at Go to departments/procurement. When changes or updates to the User’s Guide are made, the Program Administrator(s) will send an to all cardholders identifying the changes. Cardholders are responsible to ensure that these changes are reviewed and inserted in the User’s Guide, if a hard copy is kept. 7 ProCard Policies amp。 Procedures Guidelines for ProCard Use The ProCard program is intended to simplify the purchase of lowvalue goods and offsite services. It is designed to be used for purchases related to Fermilab business only. Use of the card for personal purchases is strictly prohibited. The Procurement Department is responsible for monitoring the effectiveness of the ProCard program. If you have any questions regarding the program, or the appropriate use of the ProCard, please contact the ProCard Administrator. Cardholders are reminded that they have an obligation to always secure reasonable prices on behalf of Fermilab. 9 ProCard Policies amp。 Procedures The ProCard may not be used for: ? Airfare ? Business Cards ? Property or sensitive equipment ? Car rentals ? Cash advances ? Changes, modifications, or alterations to an existing purchase order ? Coffee Pots ? Compressed Gases ? Conferences – hosted by Fermilab The ProCard may not be
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