【正文】 el Controller must ply with all laws and fiscal regulations of the area. If this pliance results in nonpliance with Head Office requirements, the Hotel Controller must advise the District Controller. The Hotel Controller must ensure the proper handling of revenue and value added taxes, including the proper deduction of all payroll taxes and other deductions. The Hotel Controller must ensure pliance with the provisions of the Hotel’s management agreement. The Hotel Controller is responsible for these specific procedures: 1. Serves as one of the Hotel’s signing authorities. The Hotel Controller signs, jointly with the General Manager or the General Manager’s designate, without exception: a. All cash disbursements b. All allowance, rebates and adjustments c. All purchase orders d. All accounts payable vouchers and invoices Page 13 2. Ensures accurate documentation of value of inventories of food, beverage and operating supplies on hand, controlling distribution of material and supplies to departments in response to requisitions and control of inventory levels. 3. Monitors cash receiving facilities in the Hotel。 authorizes purchases of food and beverage items。s contributions to the Hotel39。s Housekeeping Department is responsible for the maintenance of product quality standards in guest rooms and public areas. This responsibility includes the control of costs, within budget, of the departmental payroll and expendable supplies. On a daily basis, the Housekeeping staff prepares the Housekeeping reports in accordance with established accounting procedures. III Food and Beverage Department The primary responsibility of the Food and Beverage Department is to manage the Hotel39。 the business mix reports for allocation of market segmentation。s Role The Hotel Controller plays a key role in the Hotel39。 and the audit function (Ine Auditor, for example). Any bination of these functions is undesirable, as it may expose assets to the risk of loss. 2. Job Descriptions These highlight staff responsibilities and reporting procedures and must ply with the Hotel39。 administrative Food and Beverage Manager, for example)。s interests. Preventive measures include: 1. Segregation of dutiesEstablished by the Hotel39。s records and management information C. Ensure that all levels of management ply with the relevant procedures to achieve a high degree of consistency among hotels D. Ensure that the Company obtains value for money from its use of resources E. Achieve the Company39。Page 1 ACCOUNTING STANDARDS MANUAL Page 2 INDEX INTRODUCTION Accounting and Internal Controls Hotel Organization Charts Appendices A and B Hotel Overview Job Descriptions Appendix C Key Controls Cash Register Controls Access Controls Balance Sheet SECTION I: CASH AND BANKING House Floats Procedures I1I4 Bank Accounts Procedures I5I8 Cash Transactions Procedures I9I17 Cash Management Procedures I18I19 SECTION II: ACCOUNTS RECEIVABLE Accounts Receivable Procedures II 1II17 City Ledger Procedures II18II18 Accounts Receivable Reporting Requirements Procedures II22II23 Bad Debts Procedures II24II26 Accounts Receivable/Miscellaneous Procedures II27II28 SECTON III: REVENUE Revenue Procedure III1 Room Revenue Procedures III2III4 Food and Beverage Revenue Procedures III5III10 Function Revenue Procedures III11III13 Telephone/Telex/Fax Revenue Procedures III14III15 Leisure Club Revenue Procedure III16 Other Ine Procedures III17III23 SECTION IV: PURCHASING/ACCOUNTS PAYABLE Purchasing and Payments Procedures IV 1IV3 Purchasing/Receiving Procedures Procedures IV4IV9 Receiving Exceptions Procedures IVl0IV12 Accounts Payable Procedures IV13IV16 NOTE: A detailed Index is included at the beginning of each Section, and an Alphabetical Index is provided at the back of the Manual. Page 3 SECTION V: FOOD AND BEVERAGE COST CONTROL Food and Beverage Inventories Procedures V 1V7 Other Inventories Procedures V8V 10 Beverage Cost Control Procedures V1 1V14 Other Reporting Requirements Procedures V15V18 SECTION VI: PERSONNEI/PAYROLL Personnel/Payroll Procedure VI1 Records Maintenance/Filing Procedures VI2VI3 Personnel Change Notice Procedures VI4VI5 Employment Eligibility (.) Procedure VI6 Payroll Preparation Procedures VI7VI 10 Payroll Disbursement Procedures VI11VI12 Payroll/Miscellaneous Procedures VI16VI17 SECTION VII: CAPITAL EXPENDITURES Capital Expenditures Procedures VII1VII9 Capitalization Guidelines Procedures VII10VII15 Depreciation of Assets Procedure VII16 Capital Expenditure Budgets Procedures VII17VII18 Capital Expenditure Processing Procedures VII19VII28 Disposal of Assets Procedure VII29 Miscellaneous Accounting Procedures Procedures VII30VII32 ALPHABETICAL INDEX Page 4 ACCOUNTING STANDARDS MANUAL INDEX INTRODUCTION HOTEL OVERVIEW: JOB DESCRIPTIONS: Hotel Controller Food and Beverage Controller Night Audit Function Ine Auditor KEY CONTROLS: CASH REGISTER CONTROLS: Reset Control ECR Programming Control ACCESS CONTROLS: Computerized Systems Controls Appendix C Backup Log Form Form iA Record of Password Change Form iB BALANCE SHEET: Review Balance Sheet Accounts Analysis Form Form 1C Reconciliation of Commercial vs. Legal Books Form 1D Monthly Accruals/PrePayments Prepaid Expenses Amortization Chart Form iE Page 5 HOTEL ACCOUNTING STANDARDS MANUAL INTRODUCTION ACCOUNTING AND INTERNAL CONTROLS The Purpose of Accounting and Internal C