【正文】 ment / Cycle Accounting will pay the summary invoice weekly. MasterCard pletes their recordkeeping cycle on the 15th of each month. Cardholder39。s ProCard is lost or stolen, Cardholder must immediately notify the Bank, the Program Administrator, and Fermilab Security. 22 ProCard Policies amp。s trust in you and your empowerment as a responsible employee of the laboratory to safeguard and protect government assets. As a cardholder, you assume the responsibility for the protection and proper use of the ProCard. Intentional misuse / abuse of ProCard will result in immediate revocation of ProCard privileges, assignment of wages, and may include further disciplinary action up to and including termination of employment and legal action. Cardholder may also be financially liable for unauthorized procurements. 21 ProCard Policies amp。 Procedures Policies ? Licensed Vehicles or Equipment Contact Vehicle Maintenance prior to using the ProCard for any purchases related to Government vehicles, including IPass for tolls, repairs, fuel, forklifts, hilifts and trailers. ? OffSite Repair Services Offsite repairs are permitted on ProCard. ? Fabrications Cardholders are allowed to purchase fabrications. ? Rentals Temporary rentals for business machines and personal puters are permitted. ? OffSite Training / Conference Registration Fees Offsite training courses and conference registration fees are allowed. 20 ProCard Policies amp。Q Group Representative prior to placing an order. In general, a chemical is any substance that is produced by chemical process, and includes any items made of or containing lead and beryllium. For example, solders would be considered a chemical since they contain varying percentages of lead. If in doubt, please contact your D/S/C ESHamp。 Procedures Chemicals Chemicals are ESHamp。s seal. ? 4) Evidence of tampering. Contact your Division/Section/Center ESHamp。 Procedures Suspect / Counterfeit Parts Watch for: ? 1) Packaging that is outdated, generic, missing the manufacturers label or has counterfeit labels. ? 2) Labels containing a refurbished names rather than manufacturer39。Q Group Representative or the ProCard Administrator. ? Beware of bulk packaging (plastic bag, brown paper bag, or cardboard box with handwritten labels) without an issue date or manufacturer39。 Procedures Suspect / Counterfeit Parts All Fermilab employees must be watchful for suspect/counterfeit parts in the workplace. As a ProCard holder, you have increased responsibility. ProCard orders bypass Fermilab39。Q Sensitive Items ESHamp。Q Group Representative. ? Chemicals (see Chemical section for more detail) ? Chemical spill control equipment ? Ergonomic devices ? ESHamp。Q Group Representative prior to placing an order for the following types of materials. This list may not be inclusive of all ESHamp。 Procedures The following types of procurements are considered ESHamp。 Telemunication restrictions contact Telemunications at x5411and ESHamp。 Procedures The ProCard may not be used for: ? Temporary labor or consulting services (., temporary agencies) ? TradeIn of items ? Travel related costs (airfare, limo, hotel, car rental, per diem) ? Tuition fees, (., educational reimbursement) ? Web Cameras ? High Risk/Export Controlled items ? Export Controlled Export Controlled property means property the export of which is subject to licensing by the . Department of Commerce, the . Department of State, the . Nuclear Regulatory Commission, or authorized by the . Department of Energy. The ProCard may not be used for: ? High Risk High Risk personal property means property that, because of its potential impact on public health and safety, the environment, national security interests, or proliferation concerns, must be controlled and disposed of in other than the routine manner. The categories of high risk property are automatic data processing equipment, especially designed or prepared property, export controlled information, export controlled property, hazardous property, nuclear weapon ponents or weaponlike ponents, proliferation sensitive property, radioactive property, special nuclear material, and unclassified controlled nuclear information. ? Any other controlled materials or services as specified by Fermilab or DOE. Restricted Items Restricted Items 14 ProCard Policies amp。H Group Representative representative. Memberships This purchase must be done through the requisition/purchase order process n and justification for the membership. Storage of Fermilab Records (all formats) by Prime Contract and Director’s policy, storage of records must be controlled through the Records Management Office. Contact the Records Office for more information on storing records at x5693 Restricted Items Restricted Items 12 ProCard Policies amp。Q Group Representative) ? Fax Machines if bined with other capabilities such as printing and scanning ? Hotels ? Items for personal use Restricted Items Restricted Items 11 ProCard Policies amp。 Procedures Choose Appropriate Method of Acquisition Fermilab has established a full range of acquisition systems (., Purchase Orders, Ordering Agreements, etc.) to enable requestors to acquire materials and services in the most costeffective means possible. The ProCard program is designed to supplement these systems for purchases under $2,500. ProCard orders shall not be strung together to avoid the $2,500 established maximum individual transaction limit. 10 ProCard Policies amp。 Procedures Who May Obtain a ProCard ProCard eligibility is reserved for qualified Fermilab employees selected and