【正文】 Agenda Step 9 Follow agenda Step 11 Future Meeting(?) Step 12 Critique Step 13 Distribute meeting notes Step 14 Follow up/start process for next meeting 64 Rate Yourself as a Meeting Leader goals and procedures to help group anize their meeting information, ideas, opinions from the group information, your own views different points of view for consensus, determining areas of agreement and disagreement assignment to action item others in group relationship by reducing tensions, shedding light on personal differences everyone to participant, keeping the channels of munication open information by reflecting what was said, recapitulating the meeting, even when your agenda is unwritten and acting on results of the meeting 65 會議主持自我評價 1. 提出會議目標和議程 ,以 幫助會議的組織 2. 以與會者處獲取信息 ,觀點 ,想法 3. 提供信息並給出自己的意見 4. 總結(jié)各種 不同的觀點 5. 詢問大家意見 ,以判斷以取得哪些共識還有什麼尚未達成一致 6. 確保會後行動計劃中各項均有專人負責 7. 消除緊張關係 ,適當運用幽默來消除負面情緒 ,理解並顧及個人差異性 8. 引導較為沉默寡言的成員發(fā)言 ,鼓勵所有人的參與 9. 通過復述發(fā)言內(nèi)容來澄清所交流的信息 10. 回顧會議結(jié)果 ,並確保會後行動計劃能按期完成 11. 即使沒有書面的議程 ,主持人的也必須作出會議計劃法通常用於簡單問題的解決會議 ) 12. 總結(jié)會議並按會議結(jié)論來行事 66 How to be an Effective Participant ? Understand the objective of the meeting Why am I attending this meeting? What can I contribute ? Is there issue or information related to the meeting objecives I want to share with the group? Do I understand the agenda? Does it meet my personal purpose for attending the meeting? ? Prepare for the meeting Data and materials ? Participate in the meeting Receive the information Ask questions Share data and personal perspective Take notes ? At the end of meeting Understand the alignment and next stpes Keep up the mitment 67 如何做一位有收獲的與會者 ? 了解開會的目的 為何我需要參加這個會議 ? 我能做什麼 ? 我是否有事情或信息需要和組員討論 ? 在會議中 ,我的討論重點是什麼 ? 這個會議是否會達到 我個人參加的目的 ? ? 會前準備 數(shù)據(jù)以及資料 ? 參加會議 取資料 提問題 交流信息以及個人建議 作筆記 ? 會議結(jié)束前 明確所達成的共識以及下一計劃 保證完成 68 Summary ? Meeting is a very important way to effective team work ? The more you prepare for the meeting, the more result you can achieve ? Information sharing and problem solving are the two mon types of meeting ? Effective meeting principles are the core base for an effective meeting ? 14 steps will help you to conduct a successful meeting ? Meeting also provide you the room to build up and demonstrate your “what counts factors” ? Use PDCA to improve your meeting leadership skills 69 總結(jié) ? 會議是一種非常重要且效的小組工作方法 ? 你的會前準備愈多 ,你的會後收獲 會更多 ? 信息交流會和解決問題會是兩種普通的會議類型 ? 有效會議原則是開有效會議的核心 ? 開會的 14個步驟將幫助你舉行一個成功的會議 ? 會議也會給你提供表現(xiàn)你的“成功要素”的機會 ? 適用 PDCA來提高開會的領導技巧 。 Roles Step 3 Prepare amp。 Dis tribute agenda Step 4 Determine Logistics Step 5 Final Meeting Preparation Step 6 Start the meeting on time Step 10 Summarize agree ments/action steps Step 7 Meeting Introductions Step 8 Review Objective amp。 Agenda Step 9 Follow agenda Step 11 Future Meeting(?) Step 12 Critique Step 13 Distribute meeting notes Step 14 Follow up/start process for next meeting 55 Step 10 Summarize agreement/action steps 第 10步 :總結(jié) /行動步驟 ? Review the meeting and summarize the key results 重溫會議並總結(jié)歸納主要的結(jié)論 ? Put the key results on record 將主要的 結(jié)論記錄下來 ? Get alignment on the action plan ? 與行動計劃取得一致 56 A c t i o n P l a n 行 動 計 劃A c t i v i t y 活 動R e s p o n s i b l e 負 責 人 D e a d l i n e 截 止 期 限57 Step 11 Future meeting(s)? 第 11步 下一次會議 ? ? Determine whether or not to have next meeting 決定是否要開下一次 會議 ? If needed, set the timing and objective 如果需要 ,確定 時間和目標 ? Ensure everyone block it into their calendar 確保每個與會者 都將其列入日程表內(nèi) 58 Step 12 Critique ? Did we meet the meeting’s objective? ? Did we stick to the agenda? ? Was prework pleted? ? Did all people participate? ? Could someone have not attended? ? Should someone who wasn’t involved been included? ? What critique did the participants give? ? How could I improve? 59 第 12步 評價 ? 我們是否達到了會議目的 ? ? 我們有否按照會議議程表進行會議 ? ? 會前工作已完成了嗎 ? ? 是否所有的人 都參與其中 ? ? 是否有人沒有參加 ? ? 是否有不需要參加會議的人參加了 ? ? 與會者提出了什麼評價 ? ? 我如何改過 ? 60 Step 13 第 13步 Distribute meeting note/minute 分發(fā)會議筆記 /紀要 ? Ensure every participant understand the key agreement and next steps 保證每個與會者明白主要的協(xié)議和下一步 ? It would be distributed out right within 3 days after the meeting 必須在會後 3天內(nèi)分發(fā) 61 Step 14 第 14步 Follow up/start process for next meeting 繼續(xù) /開始下一個會議 的程序 ? Follow up the action plan’s execution 繼續(xù)行動計劃的實施 ? Understand the status 了解現(xiàn)狀 ? Start preparation for the next meeting if needed 如果需要 ,開始下一個會議的準備工作 62 Conduct Effective Meeting Process PREPARE CONDUCT END Step 1 Determine need for meeting,objective Step 2 Determine Participants amp。 Roles Step 3 Prepare amp。 Dis tribute agenda Step 4 Deter