【正文】 Master Data set up on the system to reflect these policies ? Appropriate coding by asset category established ? Procedures surrounding the Fixed Asset process are documented and municated to staff including requirements for issuing new codes ? Asset Register Rules incorporated into Master File, which control issues of new numbers within structured coding scheme ? Staff trained in Fixed Asset Accounting processes and have clear roles and responsibilities. They should have a good understanding of work and engineering areas ? Supervisory staff understand statutory and tax requirements Internal Control Requirements ? Once entered, updates should be verified against the original requests ? Codes will be received from the Master File and updates will be confirmed against the Master File ? The system will check that all required data fields are plete ? There must be supervisory review for Master Data updates Key Performance Indicators ? Speed of update: time from receipt of request to modification and verification of records: this should not exceed one day ? Number of input errors when asset details are validated: this should be zero Cost Drivers ? Complexity of assets ? New types of assets ? Number of changes to physical location coding 11 PwC175 Fixed Assets Level 2 Add Assets FA Input automatic data FA Input manual data FA Add additional information FA Post asset details Sub Processes / Notes ? Receive asset addition notifications from AP into FA Register ? Run interfaces with AP to transfer invoice lines ? Tag/label asset with unique identifier ? Manually enter assets which do not have invoice information ? Identify assets as 。 and – add to existing as cost adjustment. ? Assign asset life ? Assign asset to departmental manager, location ? Post prepared lines to fixed asset register Assets from AP or Project Accounting Asset addition notification AP lines with Skeleton details AP lines with additional information Added Assets Updated FA Register FA register structure maintained FA register structure maintained GL a/c maintained for additions Input automatic data FA Add additional information FA Post asset details FA Input manual data FA System controls Accounting policies Accounting Policies System Controls AP System FA accounting staff System controls accounting policies FA accounting staff FA accounting staff FA accounting staff Cost centre managers 12 PwC175 Fixed Assets Notes Add Assets Best Practice Features ? Linked databases used in recording asset details, to increase accuracy of the asset register and to eliminate duplicate paper trails ? Appropriate asset “numbering” methods driven by users of asset information。Best Practice Financial Processes: Fixed Assets 2 PwC175 Fixed Assets Best Practice Objectives Fixed Assets Objectives ? To maintain a plete register of all the anisation?s fixed assets which reflects location, age, current values, associated cost centres ? To calculate depreciation consistently with financial reporting requirements ? To optimise replacement policies ? To minimise ownership costs Organisation ? Asset recording integrated with maintenance and non financial data ? Centralised asset accounting ? Asset ownership devolved to business unit level People ? Control focused ? Challenge asset requisition proposals Processes ? Maintain asset register ? Acquisitions and disposals ? Depreciation charge ? Verifying asset base ? Maintaining of valuation basis Controls ? Asset verification ? Asset valuation ? Acquisition and disposal authorities Measures ? Number of assets maintained ? Cost of department ? Elapsed time to record asset Information Systems ? Asset ledgers integrated with GL and AP ? Depreciation and project control by cost centre ? Automated depreciation calculation 3 PwC175 Maintain fixed asset register Control acquisitions and disposals Manage periodic asset depreciation Verify and value asset base Process Features ? Determine asset categories for internal and statutory purposes ? Monitor asset maintenance charges ? Apply insurance valuation to key assets ? Ensure asset responsibility at BU level ? Identify asset usage ? Set up appropriate control of asset acquisition and disposals across pany ? Report on acquisitions and disposals on a monthly basis ? Monitor tax issues related to acquisitions or CIP ? Ensure BU responsibility for assets in their use and for disposal losses ? Depreciate at point of asset use ? Apply depreciation rules to asset classes ? Depreciation rate