【正文】 單》的分發(fā)部門填寫分發(fā)號(hào)，分發(fā)號(hào)編號(hào)規(guī)則如下： DCC clerk shall copy a corresponding number of copies of controlled documents according to documents issue requisition and stamp “controlled document” at the copies. The stamp date must be the issue day, and write the distribution number according to the distribution department in documents issue requisition, the distribution number rule as follows: 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請(qǐng)進(jìn)： 好好學(xué)習(xí)社區(qū) . 副本受控文件分發(fā)號(hào)編寫完成后，文控將副本受控文件名稱、編號(hào)、版本份數(shù)等登 記于《體系文件受控一覽表》下發(fā)到各相關(guān)部門，接收者在《體系文件受控一覽 表》上 確認(rèn)簽名。 Documents download: external documents must be downloaded through IT department to be checked if there are any errors and virus and then sent to DCC to confirm and dispatch to other departments, refer to documents management regulations. . 文件的制訂、修改 document making and modifying 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請(qǐng)進(jìn)： 好好學(xué)習(xí)社區(qū) . 須制定新文件或申請(qǐng)修改文件時(shí)，制定、修改者應(yīng)按照統(tǒng)一的格式要求編寫或修改文 件，文件編寫、修改、審批及編號(hào)規(guī)則參考《文件編寫規(guī)范》執(zhí)行（作業(yè)指導(dǎo)書編寫 還須參考《作業(yè)指導(dǎo)書編寫規(guī)范》），所有內(nèi)部文件生效前必須經(jīng)相關(guān)授權(quán)人的審核和批準(zhǔn)，所有電子文檔的文件必須要得到相關(guān)授權(quán)人的審核和批準(zhǔn)。 Ramp。 proofread and approve appropriate documents to ensure the applicability。 Clear the documents control process to ensure the documents can be managed effectively, and ensure system documents is legible and clear and can be used correctly and conveniently by related personnel. Applicable Scope 適用于本公司管理體系有關(guān)的控制文件與資料，包括外部提供的控制文件、資料及適當(dāng)范圍的法律法規(guī)。 External documents: the customer’ s documents（ product files, business Email） , related laws and regulations, external standards (international, national, industrial standards, safety standards， etc.) . 電子文件：以電子媒體形式存在的文件，如軟硬拷貝、錄像帶、光碟等。 The representative of the managers: monitor, review and approve the system related documents to ensure that the procedures operate 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請(qǐng)進(jìn)： 好好學(xué)習(xí)社區(qū) effectively. . 安規(guī) /環(huán)保工程師：負(fù)責(zé)收集相關(guān)安規(guī)、環(huán)保法律法規(guī)。文件每修訂一次，修訂狀態(tài) 0 到 9 依次遞增，超過 9 次時(shí)其版本由 A 到 Z 依次遞增；所有受控文件第一次發(fā)出都是“ A/0”版本。 after signed by related departments, the departments which apply for control fill the documents adding, modifying and repeal requisition and documents issue requisition, send them and the controlled documents to appropriate authorizer to review and approve and sign, if the documents cannot meet the requirements, then sent them back to sender. (Note: documents adding, modifying and repeal requisition and documents issue requisition must be filled clearly and pletely, the records forms are not required to be filled in documents issue requisition and sign. . 批準(zhǔn)完成后申請(qǐng)受控部門將《文件增訂、修改、廢止申請(qǐng)單》、《文件發(fā)放申請(qǐng)通 知單》及附加的受控文件交文控文員受控，且應(yīng)將受控文件相應(yīng)電子檔發(fā)送至文控 受控。 If the documents that required to be controlled are electronic files and documents issue requisition requires to issue the electronic files and the paper files, then the electronic ones shall be implemented as A methods。 All external documents which used in our pany shall be reviewed by relevant authorizer to confirm their applicability and effectiveness, like:material acknowledgment must be confirmed by related engineer in Ramp。 After other ODM/OEM customers’ product information received by salesperson, it shall be sent to DCC clerk to number and control。 Product files that don’t nee d to be controlled shall be kept in public disc as external documents. If the product files need to be controlled, then the customer information shall be kept in public disc as external documents and send to related departments to transform into internal documents to control and manage. . 各部門文件接收者接收到文控文員下發(fā)的文件后，應(yīng)將相應(yīng)舊版文件于三個(gè)工作日內(nèi) 退回至文控中心，如在三個(gè)工作日內(nèi)不能退回者 ,文控中心將給不按時(shí)退回文件者予以提醒、警告或報(bào)告上級(jí)處理。 the copies of the obsolete documents shall be uniformly destroyed by DCC. . 電子文件的更改或作廢時(shí)，文控員應(yīng)及時(shí)通知相關(guān)部門覆蓋舊版文件。 Under the circumstances that departments have not received the documents or the issued documents are not enough or others when departments need to use the documents, the departments shall fill documents reissue application list, including the application reason and the needed document name, version, quantity. After approved by the representative of the managers, DCC clerk shall send the related documents to the departments and record it in controlled system documents list and controlled product technical documents list。 Documents authority, security management . 電子文檔的權(quán)限管理按《 VW 受控文件權(quán)限管理一覽表》由 IT 進(jìn)行電腦權(quán)限設(shè)定。 DCC monitor and DCC clerk must sign the documents management confidentiality agreement with the pany. 及時(shí)組織學(xué)習(xí)，并由組織部門填寫《文件簽閱登記表》給學(xué)習(xí)人員簽名。 after the documents are confirmed by the monitor, the important outgoing documents implementation must be spotchecked and registered in important outgoing documents spotcheck records, if change or abolishment happens, the old version documents do not need to be recalled. . 因外部第三方機(jī)構(gòu)或客戶審核等原因，文件需 做參考作用時(shí)，均應(yīng)知會(huì) 德信誠 培訓(xùn)網(wǎng) 更多免費(fèi)資料下載請(qǐng)進(jìn)： 好好學(xué)習(xí)社區(qū) 管理者代表并 加蓋“僅供參考”印章予以標(biāo)識(shí)。 If someone wants to borrow the documents in the DCC, the documents borrow register list shall be filled by the one and approved by DCC first. The borrower must keep the documents plete while using it to avoid document loss, damage and change. Return it to DCC after used it. DCC clerk is responsible for getting the borrowed documents back and checking the document pleteness. The original controlled documents cannot be borrowed. . 文件的增發(fā)、補(bǔ)發(fā) 、更換。作廢文件原稿需在正面加蓋“作廢文件”印章依以上 項(xiàng)保存期限保存于文控中心；作廢文件副本由文控中心統(tǒng)一銷毀。 the original electronic files shall be kept in （ \\\wenkongziliao public disc） corresponding folder by DCC。 Assigned person will receive and handle important customer’ product information, and implement authority management。 The original documents m