【正文】 87 Meetings會(huì)議 Key Concepts 要點(diǎn) ? Keep the meeting small. You won’ t acplish much with more than 5 to 8 people. ? 會(huì)議規(guī)模要小， 58人以上的會(huì)效果不佳。 ? Allow people to e and go as their contribution is needed and pleted. ? 人員的來去依需要而定。 ? Set time limits for each agenda item. Make sure the most important issues get the most time. ? 確定每項(xiàng)日程的期限，確保最重要的事情有最多的時(shí)間去做。 85 Meetings會(huì)議 Key Concepts 要點(diǎn) ? Invite only those people whose attendance is necessary and let them know how to contribute. ? 只邀請(qǐng)必須參加的人到會(huì)，并讓他們知道如何做貢獻(xiàn)。 84 Meetings會(huì)議 Key Concepts 要點(diǎn) ? Clarify the specific purpose of the meeting. Be sure it is really necessary. Oneway munication does not require a meeting. ? 明確開會(huì)的特殊目的，單方面的溝通不需要會(huì)議。不浪費(fèi)會(huì)議時(shí)間較解決其它時(shí)間浪費(fèi)問題能使更多人一次受益。盡管所有組織者均需要有卓有有成效的會(huì)議，具有諷刺意義的是只有少部分人教會(huì)別人計(jì)劃和控制會(huì)議的技巧。有人將其視作支配別人的機(jī)會(huì)；有些人重視開會(huì)時(shí)的社會(huì)過程，并不求得到多少；有些人利用辦會(huì)證明自己活躍。 Willingness is no substitute for experience. Then one day someone added a new line: ?And a meeting is no substitute for progress. 80 Meetings會(huì)議 Who’ s responsible?誰的責(zé)任？ ? All the attendees should be responsible for making the meetings work well. However, the person in charge must carry the blunt of responsibility. ? 所有與會(huì)人員都有責(zé)任使會(huì)議開好，然而主持者應(yīng)負(fù)主要責(zé)任。有一天有人加了一句話：會(huì)議不能代替進(jìn)步。熱情不能代替能力 。 79 Meetings會(huì)議 ? Most people plain that meetings are major time wasters. The following sign used to hang on the wall of one pany. ? 大部分人抱怨會(huì)議是時(shí)間的浪費(fèi)因素，某公司的墻上貼有如下標(biāo)語： ?Intelligence is no substitute for information。 78 Interruptions 干擾 Key Concepts要點(diǎn) ? In open work areas. Turn down the level of telephone bells or ringers. Better still, Try blinking lights instead of bells. ? 在開放工作區(qū)，開小電話鈴聲，最好用提示燈代替鈴聲。 77 Interruptions 干擾 Key Concepts要點(diǎn) ? Rearrange your furniture so you don’ t face the door or the traffic flow. ? 重新安排你的家具，不要面對(duì)門口或交通。站起來可幫助你控制干擾時(shí)間。 ? Bunch things together and handle several things in one visit or call. ? 將事情串在一起，通過一次訪問或電話解決幾個(gè)問題。 75 Interruptions 干擾 Key Concepts要點(diǎn) ? Keep interruptions short and you will solve half the problem. ? 縮短干擾，你就會(huì)解決一半的問題。 74 Interruptions 干擾 Interruptions Are People 人的干擾 ? Interruptions are part of your job, but that doesn’ t mean you must be at the mercy of whatever interruptions occur. ? 干擾是你工作的一部分，但決不意味容忍所有的干擾。 ? We want to continue the necessary socializing and stop the unnecessary part. ? 應(yīng)繼續(xù)必要的，而終止不必要的社會(huì)活動(dòng)。 ? Poorly conducted conversations don’ t acplish much. ? 安排很差的談話，效果不會(huì)太成功。提倡預(yù)約而不要過多指望偶然會(huì)面。” 71 Interruptions 干擾 Bunch Things Together 將事情合在一起 ? Ask people to hold all the routine items to go over them at one time. You bunch your routine items, too. ? 將所有的常規(guī)事件合在一起一次審查。注意誰在干擾你？什么時(shí)間？多長(zhǎng)時(shí)間？什么事？最好分析一下，有系統(tǒng)地去控制它們。 ? The key is to allow enough time in your schedule for unexpected, uncontrollable events. ? 關(guān)鍵是留有余地，應(yīng)付未預(yù)期的不可控事件。 69 Interruptions 干擾 ? Think of it simply as part of the job. You will be less frustrated. ? 將干擾考慮進(jìn)你的工作，你就會(huì)減少挫折。把這段時(shí)間留給最重要的事、最重要的決定和干創(chuàng)新工作。 ? Schedule regular times for talking with key people. ? 定期與重要人物會(huì)談。 ? Set time limits for everything you do. Try to finish within the time allowed. ? 對(duì)每件事設(shè)定期限，努力在規(guī)定時(shí)間內(nèi)完成。 ? Group related items and actions whenever possible. ? 將相關(guān)的項(xiàng)目和事情合起來去做。你可安然入睡，而不會(huì)在明天開始工作之前還未考慮什么是真正重要的事。留出安靜時(shí)間，以防干擾。計(jì)劃中的事情最可能發(fā)生。 63 Scheduling 日程表 ? Nothing ever happens in your life until you create the space for it to happen in. That means scheduling. ? 除非你留有時(shí)間，否則事情不會(huì)發(fā)生，這就是日程安排。 It might mean starting to work when you get to work . 一旦工作，馬上開始。 62 Scheduling 日程表 Get an early Start及早開始 ? Get a good productive start and you’ re more likely to have a successful, productive day. ? 一個(gè)卓有成效的開始，使你擁有成功、高效的一天。 ? Turn off telephone, block dropin visitors for a while, go to the library, find an empty conference room or ask for help from in your work area. ? 關(guān)掉電話，回避來訪。 ? Remember, interruptions are a part of your job. Planning for interruptions means leaving room for them in your schedule. ? 請(qǐng)記住，干擾是你工作的一部分，要在日程中留有余地。 scheduling is more like a mitment. Things which are not scheduled may never happen. If you want it to happen, schedule it. ? 日程是做事的秘訣；計(jì)劃是一種打算；日程更像一個(gè)許諾，沒有安排進(jìn)日程的事不要去做，想做的事要安排進(jìn)日程里。今晚離開之前將事情安排就緒，明天一到，馬上工作。 Planning計(jì)劃 58 Planning計(jì)劃 ? Learn to control your unplanned action impulses. ? 學(xué)會(huì)控制計(jì)劃外的行為沖動(dòng)。 ? Make sure deadlines and time estimates are realistic. Don’ t ignore them. ? 保證期限估計(jì)切實(shí)可行。 Planning計(jì)劃 57 ? Make sure your daily todo list has priorities and time estimates. You run out of time, not work. ? 明確你的日程表中有優(yōu)先處理的事和時(shí)間估計(jì)。 56 ? Write a plan for every week. An excellent time to do this is on Friday afternoon before you leave work. Ask other people to do the same thing. Meet with key people to review the plans for next week, and coordinate priorities and activities. ? 寫出每周計(jì)劃，最好的時(shí)間是在周五下午離開工作之前，讓其他人也做同樣的事情。 55 Planning計(jì)劃 ? Flexibility is the key to successful planning. Allow time for unexpected things you can’ t control, like interruptions, problems and crises. ? 彈性時(shí)間是計(jì)劃成功的關(guān)鍵，要留有余地以應(yīng)付不可控制的時(shí)間，如干擾、故障和緊急。你可用同樣的 6個(gè)問題來建立每日計(jì)劃或每周計(jì)劃。 54 Planning 計(jì)劃 weekly and Daily plans 每周和每日計(jì)劃 ? Daily todo list is the most mon. ? 每日工作表最常用。 51 Planning 計(jì)劃 Plan work and Time 工作和時(shí)間計(jì)劃 ? The key is to plan both Work and Time. ? 關(guān)鍵要同時(shí)計(jì)劃工作和時(shí)間 ? Work Plan 工作計(jì)劃 are my goals?what do I expect to acplish? 結(jié)果 什么是我的目標(biāo)？希望完成什么？ will I have to do to get those results? 行動(dòng) 我必須做什么才能得到這些結(jié)果？ are the priorities involved? 優(yōu)先秩序 最先做什么？ 52 Planning 計(jì)劃 Plan work and Time 工作和時(shí)間計(jì)劃 ? Time Plan 時(shí)間計(jì)劃 estimatesHow much time will each activity require? 估計(jì)時(shí)間 每一次活動(dòng)需要多長(zhǎng)時(shí)間？ will I do each activity? 日程表 何時(shí)做每一項(xiàng)工作？ much flexibility m