【正文】 ination and poor followup. ? 如果緊急的事反復(fù)發(fā)生，找出問題的原因，加以糾正。 ? Weekly planning is even better. It provides a longer perspective and allows more room for options. You can use the same six questions to develop a daily plan or a weekly plan. ? 每周計(jì)劃更好，使你有一個更長的計(jì)劃和更多的選擇余地。要知道是你自己而非工作使你沒有時(shí)間。 60 Scheduling 日程表 Maintain Flexibility 留有彈性時(shí)間 ? You must leave room for the unexpected when you are constructing your schedule. ? 當(dāng)你執(zhí)行你的日程時(shí)，要留有余地。 It might mean starting on projects earlier than you normally would, giving yourself more lead time. 提早開始實(shí)施你的計(jì)劃，使你有更多的領(lǐng)先時(shí)間。 65 Scheduling 日程表 ? Make a list of small minijobs that only require a few minutes. When you have little time gaps during the day, do one of the minijobs instead of wasting those few minutes. ? 列出幾分鐘就能完成的事情，插空去做，以免浪費(fèi)時(shí)間。 ? Schedule time to do it right the first time. You won’ t have to waste time doing it ove. ? 確定首次做事時(shí)間，你就不必浪費(fèi)時(shí)間重新去做 。 ? Schedule regular meetings with key people. Encourage people to set appointments instead of relying so much on spontaneous dropin visits. ? 定期與重要人物會面。 ? Practice prevention and reduction techniques whenever you can. ? 盡可能預(yù)防和減少干擾。 ? Get through the small talk as quickly as possible. Get right to the point and stay there. ? 盡快結(jié)束談話，開門見山，不要偏題。 Enthusiasm is no substitute for ability。只要付出一點(diǎn)努力，就會有很高的回報(bào)，如提高士氣，增加有效時(shí)間和節(jié)省時(shí)間。 ? Stay in control. Resist tangents. Keep things on target. ? 按目標(biāo)進(jìn)行，不要離題。 ? Identify a specific result to be achieved for catch agenda item. ? 確定每項(xiàng)日程是否得到結(jié)果。 82 Meetings會議 Who’ s responsible?誰的責(zé)任？ ? The majority, however, truly wish to do something effective, but may not know how. Ironically, while all anizations need productive meetings, only a handful do anything to teach people to master the skills needed to plan and control good meetings. ? 然而，大部分人真正希望做點(diǎn)事，但不知如何去做。 智慧不能代替信息 。 76 Interruptions 干擾 Key Concepts要點(diǎn) ? Stand up when someone es into your office, or when you answer the phone. ? 當(dāng)有人進(jìn)入你的辦公室或接電話時(shí)站起來。 73 Interruptions 干擾 Curb Socializing 控制社會活動 ? Socializing is like aspirin:a little helps a lot, but too much can be deadly. The issue is more a matter of degree. ? 社會活動像阿司匹林，少量有助，太多致死。 70 Interruptions 干擾 Analyze Interruptions 干擾分析 ? Keep records. Note who interrupts you, when they interrupt, how long it takes and what it is about. It would be far better to analyze them,and systematically work at controlling them. In the words of the ancient Greek philosophers, ?It is better to light one candle, than curse the darkness. ? 記錄下來。 67 Scheduling 日程表 ? Whenever possible, set appointment to see people. Call ahead and confirm that they will be there. ? 如有可能，與人約會先打電話確定。 64 Scheduling 日程表 ? Don’ t hesitate to take large time blocks for important work. Schedule quiet time so you won’ t be interrupted. ? 不要猶豫，利用大塊時(shí)間去干重要的事情。去圖書館，找一個空會議室或在你工作區(qū)尋求幫助。 ? Be prepared for a productive start tomorrow morning. Set things out tonight before you leave， so they’ ll be ready when you get there. ? 為明天早晨的工作做準(zhǔn)備。 ? Be slow to alter your plan when the unexpected strkes. A thoughtful response is usually better than just reacting to events. ? 當(dāng)有不可預(yù)料的事發(fā)生時(shí)，不要過快改變計(jì)劃，深思熟慮后再做決定。 ? Many of us fail to plan because we are actionoriented. As a result, we react to whatever happens around us. Planning is the only way to break out of the reactive patterm. ? 許多人沒有計(jì)劃的原因是屬于行動支配型，結(jié)果對周圍發(fā)生的事窮于應(yīng)付，計(jì)劃是避免應(yīng)付的唯一辦法。 47 Analyzing 分析 ? Ask your peers, staff or team to help brainstorm for new ideas. Look for ways to eliminate steps, bine operations, shorten procedures, streamline paperwork, remove bottlenecks. ? 請教你的同輩人、職員或同事，更新觀念，尋找省略步驟，合并、縮短程序、提高工作效率和去除瓶頸的辦法 48 Analyzing 分析 ? Don’ t overreact to something that is not really a crisis. Don’ t invest more time and energy in a situation than it is worth. Use the Inportant/Urgent grid. ? 對不是真正緊急的事不要反應(yīng)過敏，投入過多的時(shí)間和精力。通過不斷觀察，你就會發(fā)現(xiàn)越來越多的改變辦法，這就是分析和掌握時(shí)間的全部要點(diǎn)。 ? Don’ t constantly switch priorities just because people make loud demands. Be very careful about which squeaky wheels get greased. ? 不要因?yàn)樗说母蓴_不斷改變優(yōu)先秩序，慎重考慮哪個吱吱叫的輪子該擦油。 36 Priorities 優(yōu)先秩序 The Pareto Principle 柏拉圖原理 This 8020 rules can be related to the importanturgent concept. Important but not urgent items are usually part of the 20%that contributes 80% to your results. 二八理論與重要 緊急概念有關(guān)。 ? 如果有變，修正目標(biāo)。 You must also act. Knowledge without action is impotent. 18 ？ Press on. Nothing in the world can take the place of persistence. 19 目 標(biāo) Goals SMART ? 特定的 Specific ? 可衡量的 Measurable ? 可達(dá)到的 Achievable ? 實(shí)際的 Realistic ? 限時(shí)的 Timed 20 目標(biāo) Goals 兩種方法 Two Approaches ? 結(jié)果 Results ? 活動 Activities ？ 目標(biāo)專一的人，善于時(shí)間管理，獲得更大 成功 People who focus primarily on their goals tend to master their time use and acplish more. 21 目標(biāo) Goals 將多個目標(biāo)聯(lián)系在一起 Link Goals Together ? 應(yīng)將每天、每周、每月和長遠(yuǎn)目標(biāo)聯(lián)系在一起Daily,Weekly,Monthly and LongRange goals should be linked together. ? 確保短期計(jì)劃服從于長遠(yuǎn)目標(biāo) Just be sure your short term projects lead to longer term goals. ?對達(dá)到長遠(yuǎn)目標(biāo)有益嗎？ Does it help to acplish your longterm goals? 22 Goals 目 標(biāo) Develop the Results Habit 養(yǎng)成重視結(jié)果的習(xí)慣 ? 一定要養(yǎng)成重視結(jié)果的習(xí)慣和確定目標(biāo)后努力完成的生活方式 Focusing on results must bee a habit. Setting goals, and striving to reach them must bee a way of life. ? 不斷捫心自問你所做的事如何幫你達(dá)到預(yù)期目標(biāo)Continuously,ask yourself how what you are doing will help you achieve your intended results. ? 每天閱讀你的長遠(yuǎn)目標(biāo)，以便剔除那些瑣碎的 Read your long term goals every day, and use them to help sort our all the trivia that es your way. 23 Goals 目 標(biāo) 時(shí)間就是生命 Time Is Life ? 時(shí)間管理