【正文】 nput manual data FA System controls Accounting policies Accounting Policies System Controls AP System FA accounting staff System controls amp。 reports Reconciled GL accounts Depreciation amounts FA interface with GL Adjustments Calculate depreciation FA Post depreciation to GL FA Reconcile accounts FA Spend monthly reports to asset owners FA Depreciation policies Maintenance policies Systems controls Month end reconciliation Period end timetable Cost centre analysis Period end timetable FA accounting staff FA accounting staff FA system FA accounting staff FA accounting staff FA system Adjustments 16 PwC175 Fixed Assets Notes Depreciation calculation Best Practice features ? Integrated fixed asset systems to calculate depreciation charges for tax and accounting purposes ? Depreciation rates by asset category are based on useful life of the asset, rather than designed to meet accounting requirements only ? Consistency of depreciation methods and rates across the business Internal Control requirements ? Results of depreciation run pared to expected amounts (from budget or forecast) to identify potential errors and overruns ? Updates to assets? depreciation information must only be accepted if properly authorised and consistent with management/tax policy Key Performance Indicators ? Time taken to update depreciation data in fixed asset register at period close ? Reconciling items on depreciation accounts: should be zero Cost Drivers ? Number of depreciation rates ? Number of assets 17 PwC175 Fixed Assets Notes Perform Period End Routine Best Practice Features ? Automatic data flows between ledgers, ., between Fixed Asset Register and General Ledger, Project Accounting, etc., to remove manual reconciliation effort ? System allows assets to be grouped or desegregated for reporting purposes Internal Control Requirements ? System internal controls (. user profiles) ? Timely and accurate clearance of system reject reports ? Reconciliation of budget Vs. actual period end totals ? Reconciliation of movement in fixed asset accounts for the month (. new NBV = old NBV + additions disposals depreciation) Key Performance Indicators ? Time taken to close Fixed Asset Register at period end ? Time taken to plete the GL/FA reconciliation ? Differences during reconciliation ? Time to print out the period end reports Cost Drivers ? Number of asset records ? CPU time for generation of reports ? Reconciliation required to clear General Ledger mismatches ? Number of necessary changes during reconciliation with General Ledger 18 PwC175 Fixed Assets Level 2 Verify Physical Assets FA Compile accurate data for asset verification FA Conduct inventory check Sub Processes / Notes FA Highlight exceptions FA Track asset history amp。 prepare GL journals FA Verification timetable Inventory control system Inventory control system Audit trial Authorisation for write off’s FA accounting staff Inventory staff FA accounting staff FA accounting staff FA accounting staff FA accounting staff 19 PwC175 Fixed Assets Notes Verify Physical Assets Best Practice features ? All existing capitalised assets identified and classified ? Regular physical verification, focused on highvalue and highrisk areas ? Use alternative verification methods where appropriate eg review maintenance log, establish that asset is operating effectively Internal Control requirements ? Regular physical verification exercises and reconciliation to the Fixed Asset Register ? Fixed Assets must ensure that transferred assets retain their original project number identification in the asset record, to ensure appropriate access to archived records Cost Drivers ? Number of verifications required 20 PwC175 Fixed Assets Level 2 FA Answer Adhoc Queries Receive request for adhoc reports FA Produce reports FA FA Register FA accounting staff FA systems Request for adhoc reports Reports FA Report routine Reports System controls FA register routines FA accounting staff FA systems Cost centre managers FA Receive request for adhoc reports FA Produce reports Sub Processes / Notes ? Receive nonstandard specification ? Prepare reports routines ? Generate reports 21 PwC175 Fixed Assets Appendix 1 : IDEF Process Flow The diagram below provides a key to the process diagrams used in this document. Process / activity Controls (. ? Procedures ? Standards ? Requirements for rework) Output (. ? Information ? Material) Resources (. ? People ? Functions ? IT systems ? Machines) Input (. ? Information ? Material)