【正文】 n dramatic effect. ? Wordsmiths choose strong words, choose familiar words, avoid clich233。t change the number of major points. If your message is brief (four minutes or one page) , you39。Chapter 5 Writing Business Messages Cite four of the most mon anization mistakes by municators Made by Group 2 What Good Organization Means ? Various cultures define good anization differently. ? In the United States and Canada, it generally means creating a linear message that proceeds point by point. ? If you’ve ever received a disanized message, you’ve familiar with the frustration of trying to sort through a muddle of ideas. Made by Group 2 Most disanized munication suffers from problems with clarity, relevance, grouping, and pleteness. So we can distinguish four of the most mon anization mistakes by municators. Made by Group 2 Taking Too Long To Get To The Point ? In daily life, most people like to write warmingup paragraphs before getting to the point. ? But if the beginning of a business message was too wordy and not involved the topic, it just waste the audience’s valuable time. Made by Group 2 Solution: Make the subject and purpose clear. ? Shorten or delete warmingup paragraphs ? Identify the purpose of the message in the beginning Taking Too Long To Get To The Point Made by Group 2 Including Irrelevant Material ? A successful munication should be clear and concise, if including too much irrelevant material, the munication may be negatively affected. ? Solution: Include only information that is related to the subject and purpose. Made by Group 2 Getting ideas mixed up ? Sometimes, you have to make several points in your message. ? However, the ideas are always mixed up and located in the wrong places. ? If your message is too long or plex, you might lose your audience. Made by Group 2 Solution: Group the ideas and present them in a logical way. ? Make a list of items you want to express ? Start a new paragraph for each new topic Getting ideas mixed up Made by Group 2 Leaving Out Necessary information ? If the munication including much information , it is very mon for municators to leave out some necessary information. ? Solution: Include all the necessary information , and before the munication, the municators had better list out necessary and important information. Made by Group 2 Achieving good anization can be a challenge. However, solving these mon problems can help you municate clearly. Good Organization Important For municator and audience Made by Group 2 Poorly anized messages ? waste readers’ time struggle to grasp your meaning ? misinterpretation a. poor decision making b. shattered business relationships. (shatter 粉碎 ) Made by Group 2 Good anization for municator ? Saves you time. ? Saves you work. ? Helps you delegate（委派，轉(zhuǎn)授） . Made by Group 2 Good anization for municator ? Saves you time. Your draft will go more quickly because you won’t waste time putting ideas in the wrong places or posing material you don’t need. Made by Group 2 Good anization for municator ? Saves you work. You can use your anizational plan to get advance input(輸入 ) from your audience, so you can make sure you’re on the right track before you spend hours working on your draft. Made by Group 2 Good anization for municator ? Helps you delegate（委派，轉(zhuǎn)授） . You can use your anization plan to divide large, plex writing jobs among coworkers. Made by Group 2 Good anization for audience ? Increasing reader understanding. ? Making readers more receptive to your message. ? Saving readers time. Made by Group 2 Good anization for audience ? Increasing reader understanding. Successful anization is the key to municating effectively with audiences. By making your main point clear at the outset and stating your needs precisely, your wellanized message will satisfy your audience’s need for information. Made by Group 2 Good anization for audience ? Making readers more receptive to your message. Select and anize your points in a diplomatic（有策略的） way. By softening refusals（拒絕） and leaving a good impression, you enhance your credibility（可信度） and add authority to your messages. Made by Group 2 Good anization for audience ? Saving readers time. Audience members receive only the informatio