商務(wù)函電格式(文件)
【正文】 nal numbers (1st, 2nd, 3rd, 4th…) ? BrE: day / month / year eg. 3 April 2022 ? AmE: month / day / year eg. April 3, 2022 18 3. The inside name and address ? Information of inside name and address: (1) receiver’s name or his offcial title (2) Company’s name (3) Number of the house and name of the street 門牌號(hào)及街名 (4) District, name of the town or city (5) State or province, Zip code (6) Name of country 19 ? Place: lefthand margin two lines below the date. ?This is the name and address of the recipient. ? Courtesy titles: Mr., Mrs. and Miss. ? If you do not know whether a lady is married or not, use Ms. All these are followed by family names. ?If you do not know whether the recipient is a man or a woman, use Dear Madam or Sir. They are not followed by family names. 20 ? When the recipient holds a special title, such as Doctor, Professor, address him/her by this title: Prof. Smith. Dr. James White / James White, MD But not Dr. James White, MD ? When addressing business executives, include their title. . Mr. Paul Johnson, President ? If you know the appropriate departmental head, you?d better address the letter to him or her, by his official title not by his or her name. Thus a letter concerning purchasing should be addressed to: . The Sales Manager, the recipient?s address. Dear Sir, ? If a letter is to a group, the inside address includes the full group name and the address.(p6) 21 ? Sometimes Messrs. (the plural form of Mr.) as a courtesy title is placed before the name of a pany which includes a personal element. Messrs. 可用于以人名命名的商號(hào)名前 ? Eg. Messrs. Evans amp。 What are his needs, his wishes, his interests, his problems, and how I meet with them? Compare: We won’t be able to send you the brochure this month. We will send you the brochure next month. This kind of unfortunate incident will not occur in the future. Future transactions will be handled with the utmost care. 5 2. Correctness Besides proper and correct grammar, punctuation, and spelling, also means: ?Use the correct level of language ?Include only accurate facts, words, and figures ?Special attention should be paid to names of articles, specifications, quantity, figures, units, dates, prices, discounts, mission, etc. 6 3. Completeness ? Contain all the necessary information； ? Make an outline； ? Keep the following guidelines in mind： ?Why do you write the letter？ ?What are the facts to support the reasons？ ?Have you answered the questions asked？
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