【正文】 Acc. provide credit terms銷售提供報價表和 UTP,財務(wù)提供行用條款 Sales provide guarantee letter銷售提供保證書 Sales provide acceptable UTP銷售提供適當(dāng)?shù)腢TP Check UTP 檢查 UTP 7 PROCESS PAYMENT CONFIRMATION WRITTEN PROCEDURE If the payment term is CC如果是收集 ?OE : Sales shall send the of Collect Approval request (sample) to the destination station for their own accounts. OE shall be responsible for the Collect Approval request of the work shipments. 銷售 EMAIL發(fā)送收費證明要求到目的地公司給他們做財務(wù)。 ? UTP ? guarantee letter ? house bill of lading ? Collect Approval request ? Selling rate(confirmation) ? SLI ? 3P Request for Approval ? Billto Country Finance Mgr ? coloaders ? FMC ? ETB ? Manifest data ? Shipping mark ? FAMS ? MBL,HBL,FREIGHT, INVOICE, Customer’s INV, etc ? Bill to Party ? Billto Country Finance Mgr ? coloaders ? FMC ? ETB ? Manifest data ? Shipping mark ? FAMS ? MBL,HBL,FREIGHT, INVOICE, Customer’s INV, etc ? Bill to Party ? Customs House Return sheet ? cost receipts ? Charge screen ? Ameta sheet ? Credit Note ? customs declaration documents ? Shipper’s Letter of Instruction托運人說明書 ? 裝運說明 shipping instructions 2 相關(guān)詞匯 3 PROCESS INFORMATION COLLECTION EXTERNAL CHECKSHEET PROCESS PURPOSE:工作目的 To ensure that all the necessary information is collected before cargo ，所有必要的信息已經(jīng)收集。 OE INFORMATION COLLECTION 貨物跟蹤 OE PAYMENT CONFIRMATION 收費確認(rèn)（第五頁） OE SPACE BOOKING 訂艙（第九頁） OE CARGO OPERATION 貨物操作（第十一頁） OE CARGO TRACING 貨物跟蹤（第十三頁） OE JOB CLOSING 完成工作（第十六頁） XMN OCEAN EXPORT WORKING PROCEDURES 1 相關(guān)詞匯 ? Shipping Letter of Instruction( Shipping Order)－ Shipping Order是接受了托運人提出裝運申請的船公司，簽發(fā)給托運人，憑以命令船長將承運的貨物裝船的單據(jù)。 To ensure that the shipment is handled in accordance with working procedures and customer’s PROCESS OWNERSHIP: Sea Freight CS and Supervisor RESPONSIBILITY: Sea Freight Manager REVISION DATE: Feb., 2023 ISSUES問題 ?Regulations and destination import requirements are not properly checked沒有正確的檢查規(guī)則和目的地進(jìn)口要求 ?Shipping Letter of Instruction(Shipping Order) received late ?遲收到 S/O FORMS AND TOOLS: Forms: 1. Packing declaration or Fumigation Certification. 提貨證明或？？？？？ 2. Related SOPs for specific customers特殊客戶的相關(guān) SOP 3. Shipping Letter of Instruction(Shipper order) Invoice, Packing ，出貨單和 S/O Tools: Lotus Notes, Telephone Fax 4 PROCESS INFORMATION COLLECTION WRITTEN PROCEDURE ? OE : Collect the following information from sales, work or shipper:從銷售，網(wǎng)絡(luò)和貨主處收集以下信息： ? from sales: shipping order for ocean export and SOP銷售：海運出口 S/O和 SOP ?from work:Shipper and consignee contact information, payment terms, cargo information (weight, volume, product description, shipping date)網(wǎng)絡(luò)：貨主和收貨人的聯(lián)系信息，付款方，貨物信息（質(zhì)量、體積、貨物描述和運輸日期） ? from shipper: registration number with customs and HS number for goods to be exported 貨主：出口貨物的 ？？？？？？？？？？？？？？ Check whether there is a SOP for the shipper or consignee. 檢查是否有貨主或收貨人的 SOP ? Existing SOP in our library 公司資料庫里現(xiàn)有的 SOP ? related SOP from work 網(wǎng)絡(luò)上的相關(guān) SOP ? Customer Requirements in our Library 公司資料庫里的客戶要求 ? Customer Files for existing business 現(xiàn)有業(yè)務(wù)的客戶檔案 All the customers Files are kept by OE. If there are no existing information, OE will follow the S/O requirements and revert any special RQST to our work in case of necessary. OE所有客戶檔案由 OE保存。 OE負(fù)責(zé)網(wǎng)絡(luò)運輸?shù)?EMAIL收費證明要求 Minimum info. sent includes:應(yīng)有的最少信息 ? Shipper Name Address貨主及其地址 ?Consignee Name, Address, Telephone Fax numbers收貨人及其地址，電話，傳真號 ?Selling rate confirmation銷售比例確認(rèn) ?All relevant information所有相關(guān)信息 OE check whether the destination station has provided an confirmation of collect approval by Lotus 供有收費承認(rèn)的 EMAIL ? OE ..: In case of refusal, OE will advise shipper and Sales immediately and wait for further ，立即通知貨主和銷售，并等待進(jìn)一步說明 ? OE : If yes, OE get ready for cargo ，準(zhǔn)備貨物操作 OE CC OE OE 1..4 No OE Yes Which payment term? 哪種付款條款 Send Collect Approval request to destination station發(fā)送收集認(rèn)可要求到目的地公司 Has the destination station provided confirmation?目的地公司是否提供 EMAIL確認(rèn) Advise SHPR and Sales通知貨主和銷售 Get ready for cargo operation準(zhǔn)備貨物操作 8 PROCESS PAYMENT CONFIRMATION WRITTEN PROCEDURE If the payment term is 3P,如果付款方是第三方 ? OE : OE receive shipping order with the Third Party Billing. All of 3rd Party Billing must copy XMN Finance （擔(dān)保）的 S/O，所有第三方單證（擔(dān)保）必須復(fù)印給財務(wù)部經(jīng)理 OE check whether the cargo is arranged by 物 ? OE ..: If yes, Sales plete and submit the Third Party Billing Request for Approval to the Billto country Finance Manager , XMN Station Ma