【正文】 To Get To The Point Made by Group 2 Including Irrelevant Material ? A successful munication should be clear and concise, if including too much irrelevant material, the munication may be negatively affected. ? Solution: Include only information that is related to the subject and purpose. Made by Group 2 Getting ideas mixed up ? Sometimes, you have to make several points in your message. ? However, the ideas are always mixed up and located in the wrong places. ? If your message is too long or plex, you might lose your audience. Made by Group 2 Solution: Group the ideas and present them in a logical way. ? Make a list of items you want to express ? Start a new paragraph for each new topic Getting ideas mixed up Made by Group 2 Leaving Out Necessary information ? If the munication including much information , it is very mon for municators to leave out some necessary information. ? Solution: Include all the necessary information , and before the munication, the municators had better list out necessary and important information. Made by Group 2 Achieving good anization can be a challenge. However, solving these mon problems can help you municate clearly. Good Organization Important For municator and audience Made by Group 2 Poorly anized messages ? waste readers’ time struggle to grasp your meaning ? misinterpretation a. poor decision making b. shattered business relationships. (shatter 粉碎 ) Made by Group 2 Good anization for municator ? Saves you time. ? Saves you work. ? Helps you delegate（委派，轉(zhuǎn)授） . Made by Group 2 Good anization for municator ? Saves you time. Your draft will go more quickly because you won’t waste time putting ideas in the wrong places or posing material you don’t need. Made by Group 2 Good anization for municator ? Saves you work. You can use your anizational plan to get advance input(輸入 ) from your audience, so you can make sure you’re on the right track before you spend hours working on your draft. Made by Group 2 Good anization for municator ? Helps you delegate（委派，轉(zhuǎn)授） . You can use your anization plan to divide large, plex writing jobs among coworkers. Made by Group 2 Good anization for audience ? Increasing reader understanding. ? Making readers more receptive to your message. ? Saving readers time. Made by Group 2 Good anization for audience ? Increasing reader understanding. Successful anization is the key to municating effectively with audiences. By making your main point clear at the outset and stating your needs precisely, your wellanized message will satisfy your audience’s need for information. Made by Group 2 Good anization for audience ? Making readers more receptive to your message. Select and anize your points in a diplomatic（有策略的） way. By softening refusals（拒絕） and leaving a good impression, you enhance your credibility（可信度） and add authority to your messages. Made by Group 2 Good anization for audience ? Saving readers time. Audience members receive only the information they need, and because that information is presented as accessibly（可親近的） and succinctly（簡潔的） as possible, they can follow the thought pattern without a struggle. Made by Group 2 Summary ? Poor anization costs time , efficiency, and relationships. ? Good anization helps you save time, work smart, and delegate. ? Good anization helps your audience understand your message. Accept your message, and save time. CHECKIST: anzing business messages Recognize good anization Define the Main Idea and limit the scope Structure the massage to decide what you need to say Arrange message sequence according to the audience39。 use abstractions only when necessary. Ⅳ ． Find words that municate ? Business municators aim for clarity and accuracy rather than dramatic effect. ? Wordsmiths choose strong words, choose familiar words, avoid clich233。s management structure HOW Visualizations Work outline can appear in various formats use numbersor letters and numbersto identify each point indent points to show which ideas are of equal status Points for structuring a good message start with the main idea state the major points illustrate with evidence Part 4 Arrange message sequence according to the audiences39。s probable reaction Part 1 Recognize good anization What good a