【正文】 everything which is important for cashier. 28. Rate Changes Done in AM shift: shift leader needs to sign off and double check. Note reason for rate change on the side of the sheet. 29. Contingency File the first and the last contingency printed for a month. (use hanging files for system printer paper). 30. Credit Limit Check credit limit report twice a day and file in hanging file. Manager needs to sign off and make sure follow up is done correctly. Concierge Lounge – Sample Schedule and Procedures Concierge Lounge – Sample Schedule and Procedures OPENING HOURS: 6:30 – 22:00 AM SHIFT Preparation Work Bring up the room keys Draw the blinds Turn on the lamps Turn on the TVs to CNN Turn on the air conditioning and the music Make coffee and tea Pick up the doughnuts, etc., from the food store Pick up the fruit and ice, etc., from the kitchen Pick up the pastries from the bakery Set up the buffet During the Operations Print out the occupancy list and arrival list Keep restocking the buffet Do clean up Checkout guest upon reguest Give information on city tours, sightseeing, museums, restaurant, etc. Keep tables clean and remove dirty dishes as soon as the guest is finished with them Transfer repeat guest information Go to PMS Enter Option 6 – Report Menu Enter Option 29 – Reservation Report Generator Enter Option 2 – Execute Report Enter Option 26 – Repeat Guest Arrivals Executive Report? Yes Enter Option 27 – Repeat Guest Departures Executive Report? Yes Go back to the Report Menu Enter Option 19 – Transfer Data Enter Option 1 – Transfer Arrivals Replace Existing File? Yes Transfer? Yes Enter Option 2 – Transfer Departure Replace Existing File? Yes Transfer? Yes Go to repeat Guest Program Press the “F10” Button Press “X” to go the Main Menu Enter the Repeat Guest Program Enter Option 3 – Repeat Guest Arrivals c529a7d4a218fef2f21e4a65044904de Page 5 of 39 Enter Option 1 – Convert Arrivals Print BOTH REPORTS (Match and Repeat) Enter Option 4 – Repeat Guest Departures Enter Option 1 – Convert Departures Hand report to guest relations before 8:00 AM Clean lounge and remove buffet after 10:00 AM Prepare the buffet with soft drinks and cookies Do not final clean up Take the leftover to the kitchen (NOT the cafeteria) Fill out the food requisition form for the next day Get appropriate signature and make copies. Distribute copies Take the chafing dishes for cleaning, if necessary Check overall cleanliness Pick up food and beverage items in the storage PM SHIFT Take over from AM shift and check the log book Prepare coffee and tea Repeat Guest Program print arrivals report and check in history if the customer is a repeat customer. Note how many times the guest stayed with us and then check if the customer has a repeat guest profile in the repeat guest system. Print Arrivals Option 6 – Report Menu Option 2 – Arrivals/Stayover/Departure Report Option 1 – Arrivals Tomorrow’s Date Printer 8 Check in Guest History Option 14 – Guest History Program Option 1 – Guest Master Profile Print Screen Press “F10” Button Type “X” Enter Repeat Guest Program Enter Option 2 – Guest Profile Search Name First Enter Profile with all available Information: Name Address Credit Card Number Room Type Any Other special Request (Which Wing, Room Number) Press 1 – Enter Press 2 – Enter No Check in guest history if the guest stayed previously in the hotel and if “yes”, how many times. Front Office Menu 14 – Guest History Menu 1 – Master Account Press Enter Concierge Lounge Checklist – AM Shift Concierge Lounge Checklist – AM Shift DATE: Initials Get the room keys Check curtains – turn on the lamp – turn TV to CNN Check log book Turn on AC and music Make coffee and tea Pick up food from the kitchen/store Set up the buffet Get newspapers – keep calling the front desk, if late Open lounge at AM Print an occupancy and arrival report Fill up the buffet when needed Keep tables clean and remove dirty plates as soon as guest is finished Transfer data from PMS to Repeat Guest Program and make printouts Check out guests upon reguest Check with concierge about ongoing events and get programs Clean lounge and remove buffet at specified time Prepare the buffet with cookies, soft drinks, etc. Take leftovers, property stored and covered, to the kitchen. Discard as needed Prepare order form for next day (get proper signature and distribute) Clean the dishwasher, coffee machine Clean shelves, refrigerators, etc. Pick up food and beverages form kitchen store Concierge Lounge Checklist – PM Shift Concierge Lounge Checklist – PM Shift DATE: Initials Take over shift, check log book Set up buffet, fill buffet Repeat Guest Program – check guest history Enter information in Repeat Guest Program Transfer data from PMS to Repeat Guest Program Print out arrival/departure from Repeat Guest Program Hand over list of all repeat guests to guest relations Keep lounge clean, remove empty plates as soon as guests are finished Bring out food, ice, sweets from kitchen c529a7d4a218fef2f21e4a65044904de Page 6 of 39 Have information about all